Posting profiles are the point of integration between the sub-ledger (fixed assets, accounts payable, inventory, banks, accounts receivable, project, and production) and the general ledger. It is a set of main accounts that are used to generate the automatic ledger entry in which a transaction has occurred. It is possible to select different main accounts for each type of sub-ledger transaction. Microsoft Dynamics 365 for Finance and Operations offers flexibility in setting up posting profiles. Posting could be on four different levels, as shown:
- All: Any transaction occurring on any sub-ledger such as customers, vendors, items, and/or items will be redirected to the main account, which is assigned to all the customers, vendors, and/or items.
- Group B: Any transaction for a particular customer, vendor, and/or item inherits the posting profile of the customer, vendor, and/or item group to which they are assigned.
- Category: Any transaction for a particular item category inherits the posting profile of the item category to which they are assigned. This is only available for item and inventory transactions.
- Table: Any transaction that occurs for a sub-ledger, vendor, and/or item will be directed to the ledger account, which is assigned to the posting profile.
The common question during the design phase is this: which level out of All, Group B, and Table will prevail over the other levels? Customers can be assigned to a specific group, but in some exceptions, such as this one, the customer should be directed to another ledger account. The lowest level of all is Table, which specifies the customer ID and will prevail over Group B and All.
To access the posting profile, navigate to the following paths:
- For the accounts payable posting profiles, navigate to Accounts payable | Setup | Vendor posting profiles
- For the accounts receivable posting profiles, navigate to Accounts receivable | Setup | Customer posting profiles
- For the inventory posting profile, navigate to Inventory management | Setup | Posting | Posting