Cover Letters for Special SituationsChapter 6
Cover Letters for Special Situations
The samples in this chapter are associated with diverse job-seekers and varied job-search circumstances, but the lessons learned as you review them will be common to all cover-letter writers. Always remember, RIGHT cover-letter writing begins with a review of sample letters and job announcements. The samples here and in the rest of this book can help you do just that, no matter what your job-search situation.
Special Strategies for Special Situations
Are you a recent college grad, looking for your first job or internship? Are you interested in returning to the job market after some time at home? Are you trying to overcome “traumatic job circumstances,” that is, being fired or laid off? Or are you simply motivated to get that next big opportunity?
Almost every job-seeker perceives his/her situation as special, involving unique circumstances and challenges. In reality, your situation may not be so unusual, and you should find inspiration from the samples in this chapter. As you read on, you will see you are not alone and that you can identify job-search role models in the pages that follow.
As you review the samples in this and other chapters, keep in mind that the word count and the physical sizes of letters were reduced here in order to fit into this book. When you draft and finalize correspondence, you will use regular letter-size paper or e-mail. While each word should be carefully chosen, you need not limit yourself to the number of words in these samples.
Read and think about comments appearing at the end of the samples in this chapter. They identify key strategies associated with each special circumstance. Bulleted comments are offered as glimpses into their job-search circumstances and cover-letter strategies. Are they pertinent to your situation?
Over Age Fifty: Product Manager
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Vice President of Marketing
Any Corporation
456 Any Street
City, ST 12345
Dear Mr. Cummings:
Are you and your colleagues in need of a motivated professional with comprehensive product-management experience spanning decades? I would like to continue my achievement-filled career with Any Corporation. Through this letter, the attached resumes, and, ideally, an interview, I can present my qualifications for your consideration.
Past experience has provided me many opportunities to implement profitable product-management strategies, including those associated with pricing, production, distribution, as well as advertising for existing and new products. Specifically in reference to pharmaceutical and food products, I have been involved in all aspects of product/protocol development and management to obtain FDA product approval. As a Product Manager for Estrade, Inc., I coordinate all product development for a medical supply corporation with annual sales in excess of $400 million. Prior, I served in similar capacities for Vita Thirst, the manufacturer of healthful drink products. My product designs, production planning, and marketing techniques have been recognized as consistently innovative and, most important, profitable. Over the years, every product I have been associated with met or exceeded annual profit goals.
I would appreciate your consideration and look forward to speaking with you, with Sam Smith, or others you deem appropriate regarding how I might best contribute to Any Corporation, as you continue to work on the development of your new healthy snack line. I will call to discuss your thoughts regarding my candidacy.
Sincerely,
Chris Smith
• Focuses on achievements and accomplishments for an “experienced” candidate.
• Refers confidently to tenure in field—hiding dates on cover letter and resume doesn't work.
• Closes with a mature and confident reference to marketing colleagues.
• Clearly did her research regarding this company's future products.
Experience at Only One Place: Materials Manager
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Vice-President, Fiscal Affairs
Any Hospital
456 Any Street
City, ST 12345
Dear Ms. Cummings:
I am in search of exciting new challenges and achievements in health-care materials management. With this goal in mind, I would like to inquire about the possibility of joining Any Hospital's management team. As described with great pride on the attached resume, during the past eighteen years I have progressed rapidly in positions of responsibility at Current Hospital. As the supervisor of patient transportation, manager of warehousing/distribution, and in my current position as senior buyer and manager of inventory control, I have met budgetary goals and provided efficient and mission-driven services.
Most recently, I have been able to reduce the expenditures of all in-house medical and nonmedical supplies substantially each year through cost-effective negotiations, purchasing, and control. I also played a key role in automating inventories and providing a functional layout for warehouse locations that reduced the selection-and-distribution process for warehoused materials. This also enabled me to provide more stringent controls, reducing shrinkage, damage, and obsolescence—common problems in the health-care field. Estimated costs and savings are cited on the resume.
Past achievements within one organization prove my professional competencies and potential to succeed in new roles at Any Hospital. As your health-care operations grow with the acquisition of several local HMOs, I know that materials-management issues will become crucial. Please, let's discuss how I might help link growth with efficiency. I will call to confirm your receipt of this letter and to clarify the next steps.
Sincerely,
Chris Smith
• Boldly, with pride, refers to achievements within one organization.
• Cites job functions and general achievements in the letter, referring to actual amounts cited on resume.
• Shows knowledge of the hospital's recent acquisition.
In-House Application: District Supervisor
Date: June 1, 200-
From: csmith@email.com
To: pcummings@email.com
Subject: District Supervisor Position
TO: Pat Cummings, Personnel Director
RE: Candidacy for District Supervisor (Grade 25)
In support of my candidacy for the management job posting for the above position, I present my resume and this memo, summarizing my experience with Any Gas Company and other employers in the gas distribution industry.
As you know, these positions required the ability to provide technical support, retain personnel, supervise outside contractors, and work with developers and public officials during the joint work programs and projects. My performance reviews during my tenure at Any Gas have all been above average, and my current supervisor, Kelly Stevens, has offered to support my desire for this promotion.
As reflected in all past reviews and training evaluations, I have the technical capability to work with and direct company and contractor personnel in all phases of gas distribution systems, from new construction to replacement and operation. Previous accomplishments with Any Gas indicate my strong communication skills and my ability to work with people at all levels of responsibility, including those who would report to and interact with a District Supervisor. Clearly, I feel professionally and personally ready to handle the challenges of the district supervisor position. During an interview, I can confidently yet objectively share these qualifications with you and others involved in the selection process.
I look forward to meeting with you to discuss my candidacy. Thank you for your consideration.
Sincerely,
Chris
• Uses e-mailed memo format for internal communication.
• Refers to performance review and support of current supervisor.
• Demonstrates understanding of the new job and new responsibilities.
Homemaker Re-entering the Work Force: Graphic Designer
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Creative Director
Any Advertising Agency
456 Any Street
City, ST 12345
Dear Mr. Cummings:
I would like to meet to discuss freelance assignments or a part-time position in graphic design or production. During this meeting, I can show you my portfolio and discuss how excited I am to continue my career within an industry that is for me a professional passion. Past achievements, all illustrated in my portfolio, should reveal my readiness to succeed at AAA.
In an effort to enhance my talents and nurture high-tech design talents, I am currently enrolled in the Massachusetts College of Art's Graphic Design Certificate Program. Prior, I earned a Bachelor of Arts degree in Art History, providing a broad foundation of research, analysis, and presentation talents upon which to build specialized training.
Professionally, I offer more that seven years of experience in production and traffic areas of print and graphic design and in related fields, including fundraising and direct and mass mailings. All of my professional accomplishments are highlighted on the attached resume. After a three-year hiatus, with my family well established, I am highly motivated to return to the workforce and contribute to the growth of Any Advertising Agency. In addition to my resume and portfolio, excellent references do support my candidacy.
Please, let's talk about how I can contribute to the Any Advertising team. You can respond via e-mail or call via the phone number above.
Sincerely,
Chris Smith
• Requests an interview in the first sentence; appropriate when portfolio must be presented.
• Focuses on targeted goals and specific achievements, not on special circumstance.
• Subtly and appropriately raises status as candidate seeking to return to workforce.
Career Change: Advertising Assistant
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Hiring Manager
Any Advertising Agency
456 Any Street
City ST 12345
Dear Mr. Cummings:
I would like to inquire about and, ideally, interview for a position at Any Advertising Agency. As detailed on the attached resume, I have over eight years of experience in promotion, communications, and administration. Now, it is with great focus and enthusiasm that I seek to contribute as an assistant, supporting client services, traffic, or media planning activities.
As owner of a successful and profitable housecleaning service for four years, I designed and wrote all promotional materials, including direct-mail coupons. Immediately after my first promotional campaign, the volume of business tripled, resulting in my hiring and overseeing six people. In addition to supervising employees, I completed all administrative and budgetary tasks, which entailed handling calls, scheduling, billing, recordkeeping, ordering supplies, and customer relations. Now, having just sold the business, I am seeking a position in advertising. Reality-based career exploration and past accomplishments support my desire to enter the field of advertising and begin an accomplishment-focused career in my industry of choice.
I also have strong planning, proofreading, and presentation skills from prior experience as a teacher. I procured donations of computers and software from a local business and successfully planned, implemented, and promoted school fundraising events.
I hope we will have the opportunity to discuss current or future opportunities during an interview. If no positions are available or anticipated, any referrals to other agencies would be welcomed.
Thank you for your consideration.
Sincerely,
Chris Smith
• Requests an interview in the first sentence and identifies potential positions in first paragraph.
• Focuses on key qualifications in second paragraph, highlighting specific experience related to goals.
Career Change: Business Consultant
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Human Resources Director
Any Corporation
456 Any Street
City ST 12345
Dear Ms. Cummings:
Via this letter and accompanying resume I wish to formalize my candidacy for the business consultant position recently posted in the Arkansas Democratic-Gazette. In summary some of the qualifications I would like to discuss in detail during an interview include:
• Experience within consulting and instructional roles, specifically associated with marketing, management information systems, and strategic planning.
• Specialized knowledge of and experience conducting marketing research, SWOT analyses, and customer-service audits and recommendations.
• Confidence in report writing, presentation, and program implementation roles.
Currently, I am a faculty member in the Department of Management and Aviation Science at Henderson State University. I am also engaged in several consulting assignments involving troubleshooting, training, and installation, conversion, and maintenance of automated accounting systems. I have taught clients as well as students how to use several applications and operating systems, including spreadsheets, word processing, and accounting programs for Windows and Mac environments.
In strategic market development, the ability to assess customer needs in an e-commerce, web-based marketing environment, to relate them to overall market conditions, and then to determine a response is critical for successful business development. By first conducting appropriate quantitative research and analysis, then presenting findings and strategic implementation, I can provide you with innovative approaches to getting the job done. I look forward to speaking with you regarding value-added services and profitability enhancements. I have conducted some preliminary research already and would welcome the opportunity to share some ideas with you whenever appropriate.
Sincerely,
Chris Smith
• Focuses on key qualifications in paragraph after bullet points, highlighting experiences related to position.
• Teases reader with references to preliminary research when requesting interview.
Career Change: Marketing Executive
Date: June 1,200-
From: csmith@net.com
To: pcummings@email.com
Subject: Dealer Representative Position
Dear Ms. Cummings:
Please accept this e-mail and attached resume as evidence of my desire to interview for the marketing department position advertised on Jobs.com. As Any Corp's Dealer Representative, I will utilize my thorough knowledge of boating as well as sales, marketing, and communication skills to inspire those who sell your products, educate salespersons, and promote product lines directly to consumers. As a semiprofessional sailboat racer, I am very familiar with the Any Corp line. The pride I have in twice winning national honors and participation in the Cape Cod races will only be matched by accomplishments as a member of your marketing team.
The product knowledge I have gained as an avid recreational boater, who with great equipment and hard work evolved to become a successful competitor, will allow me to promote Any Corp with passion and confidence. Contacts with owners, officials, and dealers will also facilitate my efforts.
A career change that will involve a transition from a successful management career to a marketing, promotions, and consumer-relations career is most desired. I am confident that my business and boating background will ensure that I have favorable impact on sales, image, and continued growth. Please allow me the opportunity to make a great impression via an interview. Thank you for your attention. I do hope that I will have the chance to soon present my qualifications and motivations in person. Please, do not hesitate to email or call to arrange a meeting. And, I have asked some of my boating colleagues to contact you regarding their views of my potential. The more you know about me, the easier your decision regarding the search process!
Sincerely,
Chris Smith
123 Any Street
City, ST 12345
(555) 555-5555
csmith@email.com
• Requests an interview in the first sentence and again in the closing paragraph.
• Confidently and persuasively reveals desire to connect interest and career.
• Interesting reference to asking colleagues to support candidacy; reflects how large a circle of contacts the candidate possesses.
Career Change: Product and Services Developer
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Vice-President
Any Bank
456 Any Street
City, ST 12345
Dear Ms. Cummings:
Currently, I am seeking a career change and the opportunity to associate with a progressive bank where I can effectively apply my creative and innovative talents and capability for developing or increasing and successfully marketing new service products. During the past eight years, I have served as vice president and director of operations of an ever-expanding, quality-driven, function-and-recreation complex. In these capacities I had total responsibility for creating effective sales programs and assuring the quality of services provided. Last year, we exceeded our goals by 150% and grossed over $1.4 million in sales. Increased business resulted from an aggressive marketing effort targeting local businesses.
As I will share personally, if you grant me the opportunity to interview for a client services, loan officer, or marketing position, I am adept at making business-to-business contacts, at creating and utilizing promotional advertising and marketing programs, and at making effective presentations. All these talents have to date stimulated growth and profits. Quantitative documentation of my achievements appears on the enclosed resume. Reviewing that document, you will also find that I have undergraduate business coursework and that within my current capacities I am directly responsible for all banking relationships.
Research into the banking field has identified the above-cited titles, but I would welcome your thoughts regarding where I might best contribute to Any Bank. I will call to confirm your receipt of this note, to clarify next steps, and, I most sincerely hope, to arrange a brief meeting. Thank you for your consideration.
Yours sincerely,
Chris Smith
• Immediately focuses on desired goal.
• Cites sales achievements and broad set of qualities in first paragraph.
• Reveals field research by stating functional titles.
Displaced Homemaker: Administrator
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Human Resources Director
Any Corporation
456 Any Street
City, ST 12345
Dear Mr. Cummings:
I am highly motivated and qualified to serve in an administrative position at Any Corporation. As is detailed on my resume, I offer extensive and varied experience in administrative roles in employment as well as community services roles. In summary, I offer Any Corporation:
• Experience with staff supervision and motivation.
• A record of success in meeting planning and direction and activities scheduling.
• Confidence in public-speaking situations.
• Excellent phone and correspondence skills.
• Bookkeeping, fundraising, and promotions talents.
If you are looking for someone with these skills, I hope you will give me the opportunity to speak to you. During a telephone conversation and, ideally, a meeting, I can expand upon the above bullet items and personalize my candidacy. A resume and cover letter can reveal a great deal, but in-person communications are, I believe, best.
Thank you for your time.
Sincerely,
Chris Smith
• Focuses on desired goal and on resume in first paragraph.
• Summarizes qualifications via bullet points.
• Identifies phone and in-person interview as next possible steps.
Fired/Laid Off: Recruiter
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
President
Any Executive Search Firm
456 Any Street
City, ST 12345
FAX (555) 555-5557
Dear Ms. Cummings:
Attached is a copy of my resume, a list of professional achievements, and letters of recommendation written by my colleagues and clients. I trust that these documents will convince you that I am worthy of an interview and that, after you have had the opportunity to evaluate my candidacy, I could soon become a strong member of the Any Executive Search Firm team.
As detailed in my resume, my recruiting skills and accomplishments were nurtured over seven years while recruiting high-technology managers, support staff, and marketing personnel. Much of this experience involved extensive travel, training program development, and networking prospective clients. In addition to a record of success and a well-earned reputation, I possess valuable contacts within the management information systems, software development, and engineering industries that would prove valuable to Any Firm's client base.
Of course, review of a candidate's supporting materials is the first step of an effective search process. Ideally, you and I could meet soon, whenever mutually convenient. My interest is so strong, and my enthusiasm so great, that I will call to confirm your receipt of this fax and to discuss your reactions to my request for an interview. In advance, thank you for your consideration.
Sincerely,
Chris Smith
• Immediately focuses reader on three documents that support candidacy.
• Includes letter of recommendation written by colleague at previous firm; technique a fired or laid-off candidate should use.
• Demonstrates confidence and highlights all key qualifications, including potential contacts that can be brought to new firm.
Former Small-Business Owner: Environmental Advocate
Recycling Renegades
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
Chris Smith, President
June 1, 200-
Pat Cummings
Director
Any Environmental Agency
456 Any Street
City, ST 12345
FAX (555) 555-5557
Dear Director Cummings:
Your article in the May edition of Save Our Earth was impressive. In fact, the article and the mission and offerings of Any Environmental Agency, as dynamically presented on your Web site, have inspired me to seek employment with your agency. Do you currently have an opening for an environmental advocate, public relations person, volunteer coordinator, researcher, or lobbyist?
Described on my resume, and revealed through the annual report also attached, I have a passion for environmental concerns and practical experiences in all of the above areas. For the past four years, I have been operating an entrepreneurial venture, Recycling Renegades. I successfully acquired the first recycling permit in Cambridge for ferrous and nonferrous metal, aluminum, high-grade paper, and plastic. As owner and manager, I conducted research, developed pilot programs, formulated networks for voluntary recycling, picked up and processed materials, and distributed proceeds to community associations. While my motives were altruistic, my accomplishments proved profitable as well.
Now, I wish to use the skills I gained from this venture, and as an undergraduate environmental engineering major, in any of the above cited roles at Any Environmental Agency. It is time to shift to a wider focus, impacting a broader constituency. Would it be possible to meet for an interview? I have several ideas I'd like to share. Will you be attending the environmental affairs conference in New York City? If we haven't connected by phone, e-mail, or in person prior, perhaps we can meet at the conference. Your consideration and past, present, and future inspiration is much appreciated.
Sincerely,
Chris Smith
• Identifies inspiration for contact immediately.
• Reveals technical knowledge as well as achievements in second paragraph.
• Reminds of the five possible roles, and reinforces knowledge of the field, desire to interview, and creative options for interacting in closing paragraph.
Former Freelancer: Production Assistant
Date: June 1, 200-
From: csmith@email.com
To: pcummings@email.com
Subject: Experienced PA Seeks Position
Chris Smith
123 Any Street
City, ST 12345
(555) 555-5555
Dear Mr. Cummings:
I would like to apply for the production assistant position advertised on the PA.com Web site and in the Herald. While the attached resume reveals an extensive list of experiences in all aspects of video production, including positions as writer, researcher, director, and editor, only through an interview can you determine if I have what it takes to transform your vision into day-to-day production realities. In summary, the personal and professional qualities I possess include:
• 3 years as a freelance production assistant working on several commercial and documentary pieces.
• Skills and perspectives gained as chief assistant on Milk Carton Kids: An American Crisis, supporting preliminary research and writing, scheduling location shooting, and screening potential interview candidates.
• Breadth of administrative and logistical talents gained completing two public-service announcements for Miami Child Services, which included camera operation and heavy script and video editing.
• Patience, flexibility, creativity, and active listening skills required to thrive under the pressure of deadlines and to work within the demands of pre-production, shooting, and production stages.
I've admired Any Production Company's work for some time and attended your screening of Silent Victims at the Crime Awareness Convention last month. I now politely ask that you grant me the chance to meet and that you contact Tracy Turner at (555) 555-5567 or via tturner@email.com. I will call to confirm your receipt of this e-mail (original to follow in the mail) and to discuss your reactions to my request for consideration.
Sincerely,
Chris Smith
• Reveals knowledge of field-specific Web site and dual source of posting immediately.
• Presents greatest strengths and qualifications as bullet points.
• Demonstrates idiosyncratic knowledge of field in closing paragraph.
• Will ask reference to make direct contact with cover letter and resume reviewer.
Freelancer: Editor and Writer
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Publisher
Any Publishing Company
456 Any Street
City, ST 12345
Dear Ms. Cummings:
I am a freelance editor and writer of educational and reference materials targeting college students and adults. The books and articles I have written or edited to date have been in the areas of careers, self-help, and parenting. Recently, I identified titles by Any Publishing Company that reveal your interest in targeting similar topics and readers. Therefore, I would like to learn more about your freelance writing and editorial needs and acquisition process.
The attached resume documents projects to date, as well as my academic background, early experiences as an editorial assistant, and current status as a part-time English instructor. Others say I have a facility for synthesizing information and conveying it in a creative and well-organized way. They also share that my editorial style is focused and goal-directed and that it effectively inspires authors to use consistent tone and finish projects on time. Whether editing or writing textbook materials, teacher workbooks, or ancillary activities and worksheets, I can tailor the content, tone, and approach to a variety of purposes and audiences.
May I speak with you about working on some of your projects as either editor or author? Attached is a piece I wrote for an online newsletter as well as a brief note written by Kerry Williams, an editor at Textbook Company. I hope these documents reveal the potential I possess to contribute to Any Publishing Company's efforts. Of course, I can provide additional writing samples and references.
Let's talk by phone or communicate via e-mail soon. I am available whenever convenient. Thank you for your consideration.
Sincerely,
Chris Smith
• Quickly reveals some accomplishments and goals in first paragraph, using industry-specific phrases.
• Supports candidacy in second paragraph, including identification of attached writing sample and reference note.
• Attaching note is a proactive and assertive way to enhance impact of job-search advocate.
Gaps in Employment History: Assistant Curator
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
To: Pat Cummings, Curator of Any Museum
FAX: (555) 555-5557
I am seeking a position blending museum and gallery experience as well as a keen interest and academic background in fine art. Ideally that will be as your Assistant Curator. As detailed in the attached resume, I have completed two extensive internships for successful galleries in Alabama. In each position, I contributed to all aspects of operations, including artist relations, sales, show planning and implementation, and administrative duties. Responsibilities and accomplishments included assisting customers, setting up displays, and completing mailings for exhibitions. Both galleries included modern and classic pieces and artists working in eclectic media and genre.
I have a Bachelor of Arts degree in Art History, have participated in several related seminars, and I have had occasion to visit many of the world's great museums. I am a frequent visitor to the Any Museum and a member of Friends of Any Museum, so I am familiar with your mission, target patronage, educational, and outreach efforts.
In addition to a targeted resume, I have also provided a reference list of individuals familiar with my past experience who can share views regarding my future potential. I would very much like to discuss my qualifications for current or anticipated opportunities further. I will call to discuss your thoughts regarding a brief meeting.
I would like to discuss full-time or part-time options. As you are aware, those passionate about art must be creative when seeking ways to build a professional repertoire of skills and achievements. To date, whenever given the opportunity to work in an arts environment, I have succeeded. I hope I have that chance at Any Museum.
Sincerely,
Chris Smith
• First paragraph is very focused, revealing targets and qualifications strongly, and diminishing concerns about so-called “gaps”that the reader may or may not be concerned about.
• Attaching reference list shows that any perceived gaps were not a result of negative experiences.
• Closing comment addresses in a positive way issues related to gaps of concern to candidate.
Military Background: Transportation Operator
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Controller
Any Corporation
456 Any Street
City, ST 12345
Dear Mr. Cummings:
Seven of my past twelve years were spent with the United States Army in transportation-related roles and assignments. Since the completion of my military service, I have worked in sales positions. Now, I am very interested in resuming a civilian career in transportation operations or in the sale of products or equipment allied to the transportation field. All my pertinent experience is detailed on the attached resume. Key points on this document, and those I would like to discuss during an interview, include the following:
• Experience managing all phases of civilian and tactical transportation operations (vehicles from two-and-one-half-ton cargo trucks to ten-ton tractor trailers and petroleum tankers).
• Experience teaching courses and training troops about the total transportation cycle in the United States and abroad.
• Record of success contributing toward the efficient military operations and potential to do so at an in-house traffic, transportation, and distribution function or a commercial transportation depot.
Also, I am a trained professional, a graduate officer of the U.S. Army Transportation School, and a college graduate with my bachelor's degree. I would appreciate the opportunity to further describe my qualifications and the immediate and long-term contributions I could make to Any Corporation. I will call to discuss your thoughts regarding my candidacy and, if you judge appropriate, to arrange an interview. If you wish to contact me, please feel free to call me at the above number at any time.
Sincerely,
Chris Smith
• First sentence and paragraph identify military background and, most important, goals.
• Closing paragraph clearly identifies desire to speak directly with potential employer.
No Clear Career Path: Accounting
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Hiring Manager
Any Accounting Firm
456 Any Street
City, ST 12345
FAX (555) 555-5557
Dear Mr. Cummings:
I am now actively seeking a career-focused position in accounting that will utilize my experience in financial management and customer service, as well as my strong academic background. While researching area firms, I learned of Any Accounting's training and development program. This opportunity seems an ideal way to begin and build an accomplishment-filled career with your firm, and a long-term career is exactly what I seek. To this program and your firm, I would bring the following:
• A Bachelor of Science degree, cum laude, in Finance
• Four years of collections experience
• Successful collection of 90 percent of overdue accounts
• Experience in accounts payable and accounts receivable
• Knowledge of Excel, Lotus 1-2-3, Word, QuickBooks, and varied accounting applications
• The competence and commitment required to pass the CPA examination and adhere to strict professional and ethical standards
I hope you will give me the opportunity to speak to you about the training and development program at Any Accounting Firm. I will call to confirm your receipt of this fax (originals to follow via mail) and, if you judge my candidacy worthy, to arrange a telephone or in-person interview. Thank you for your consideration.
Sincerely,
Chris Smith
• First sentence and paragraph express desire for a career-oriented position and specific program goal.
• If candidate is not successful, a follow-up letter requesting referrals to clients or other accounting firms would be appropriate and effective.
Overseas Employment History: Marketing Assistant
Date: June 1, 200-
From: csmith@email.com
To: pcummings@email.com
Subject: Marketing Assistant Position
Chris Smith
123 rue Vert
Paris, France
011-123-45-55-55
csmith©email.com
June 1, 200-
Dear Ms. Cummings:
Anticipating relocation home to the United States, I am now actively seeking a marketing support position with Any Corporation. As you review the attached vita, I trust you will conclude that I can effectively contribute to an international service-oriented organization dedicated, as your mission states, “to expanding international commerce through effective state-of-the-art and traditional marketing strategies.” I understand you currently have a number of international clients and anticipate landing new accounts with multinational firms. Summarizing some of the points I would like to share via phone discussions and in-person interviews, I offer Any Corporation:
• Experience as an interpreter and translator working on international market research with the Marketing Department at the University of Paris, Sorbonne.
• Knowledge of concepts and terminology associated with marketing and advertising.
• Confidence and history of success as administrative assistant to professors and business executives.
• Trilingual fluency in English, French, and Italian, and strong proficiency in Spanish.
• Skills and perspectives gained completing a Bachelor of Arts degree in French, summa cum laude, from University of Rochester, in Rochester, New York.
• Communication and presentation skills gained tutoring individuals in foreign languages and English as a Second Language.
• Familiarity working and interacting with multilingual, multicultural individuals and groups.
I will be in New York February 14–28 for a pre-relocation visit. Would it be possible to schedule an interview for that time? While I hope we will have had telephone and e-mail communications prior, it would be wonderful if we could meet during my upcoming visit. Of course, I am eligible to work in the United States and I anticipate paying all relocation expenses. Thank you for your attention.
Sincerely,
Chris Smith
• First paragraph expresses immediate relocation status and goal, as well as some research done on the specific employer.
• Closing paragraph concisely presents desire for an interview, details how it can be arranged, and diminishes any concerns regarding international candidacy.
Part-Time Employment History: Store Manager
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
District Manager
Any Retail Chain
456 Any Street
City, ST 12345
FAX (555) 555-5557
Dear Ms. Cummings:
I would very much like to join the Any Retail Chain's management team. A very strong and clear sense of career focus, previous retail experience, knowledge of your stores and target markets, and a desire for a full-time management position have prompted me to forward the attached resume. I have uploaded this document and provided additional information through your firm's website, but I also wanted to share my candidacy directly via this fax.
During the past seven years, as documented on my resume, I have held progressively responsible positions in retail sales, from salesperson to manager. In my most recent position as store manager for Raintree Designs, by motivating my colleagues and completing efficient buying, we accounted for an increase in branch sales from $.5 to $1.2 million in one year. I have hands-on experience in sales, inventory control, and product promotion. As assistant manager for Rips, Inc., in Brooklyn, I supervised a staff of twelve, oversaw the production of a promotional video, and assisted in selecting chain-wide promotion techniques.
As my resume indicates, and as is the history of many who build successful careers, some of my retail management experience has been part-time. I am now seeking a permanent position and the opportunity to build a career while I contribute to the growth of Any Retail Chain. Please allow me the opportunity to share in an interview how past experiences and accomplishments can predict future achievements. I will call to clarify all steps associated with the selection process and, if you judge appropriate, to arrange an interview. Thank you for your time and consideration.
Sincerely,
Chris Smith
• First paragraph identifies goal, summarizes background, and refers to Web-based efforts.
• Closing paragraph reveals knowledge of the field while focusing on part-time history as traditional and the foundation upon which success can be built.
Recent Graduate: Assistant to Museum Director
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Museum Director
Any Museum
456 Any Street
City, ST 12345
Dear Ms. Cummings:
Throughout my undergraduate years I sought to learn both in the classroom and beyond. I did so via specific courses and, most important, through practical internships and training. Now, I seek an opportunity to put my newly developed skills and knowledge to use in a position at Any Museum. Perhaps I can do so as an assistant to the curator or in patron relations, education, or fundraising roles?
As my resume indicates, I recently participated in a program for art history majors at the Louvre. This involved studying European art and attending seminars on museum operations. Prior, I worked for two summers at the Metropolitan Museum of Art as a museum assistant at the information booth.
Coursework in African-American art, modern art, and museum science, all detailed in my resume, also prepared me for a position in a museum. As a recent graduate of the University of South Dakota, with an art history background and practical museum experience, I now seek an opportunity to continue my quest for knowledge and professional development with you and your Any Museum colleagues.
The eyes of a young visitor to your museum have grown into those of a diligent student, recent graduate, and hopeful candidate. While my heart still contains the enthusiasm and excitement I felt during early visits, my head is now full of knowledge and career focus. Please grant me the opportunity to interview and, someday, to become part of your staff. I will call to see if an in-person interview would be an appropriate next step.
Sincerely,
Chris Smith
• First paragraph identifies desired goals via a well-crafted closing question.
• Second paragraph presents most significant experience as strongest qualification.
• Third paragraph focuses on academics and could include a brief listing of courses.
• Closing paragraph reveals motivations as well as qualifications hoping to inspire an interview.
Recent Graduate: English Teacher
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Human Resources Manager
Any School District
456 Any Street
City ST 12345
Dear Mr. Cummings:
In response to last week's advertisement in the New England Journal of Higher Education for an English teacher, I enclose my resume, completed application, and supplemental materials for your consideration.
As is noted on my resume, I recently graduated from Boston College and I am certified to teach English and Special Education. As I trust you are aware, I fulfilled student teaching requirements at Newton High School and through your district's special education program. At Newton High, I developed and implemented lesson plans and an entire unit on college admissions essays, while observing my master teacher's instructional style. Through experience and observation, supplemented by courses in curriculum and instruction, I became a student-centered and reality-based instructor, motivator, and classroom manager.
Supporting special education offerings, I learned of IEPs and district approaches to inclusion. I was proud to assist students with learning disabilities, as well as those who needed assistance with physical disabilities. I used lesson planning, instructional, as well as tutorial talents gained in classrooms and other settings. Throughout my undergraduate years I participated in a volunteer literacy program, tutoring both youth and adults struggling with reading difficulties. The skills and perspectives gained as a student teacher and tutor will be foundations upon which I will build a successful teaching career.
Also attached are letters of recommendation and a favorite lesson plan. As you read these documents, I hope you gain a sense of the teacher I wish to be. I know I can instill knowledge, inspire continued learning, and refine students' writing talents. I will call to confirm that I have completed all required steps and to inquire regarding the interview and selection process.
Sincerely,
Chris Smith
• First sentence focuses on position and where it was advertised.
• Second paragraph presents most significant student teaching experience as strongest qualification.
• Closing paragraph cites supplemental materials, focuses on sample lesson plan, introduces readers to teaching philosophy, and strongly requests an interview.
Recent Graduate: Gerontology Aide
Date: June 1, 200-
From: csmith@email.com
To: pcummings@email.com
Subject: Gerontologist Position
Dear Ms. Cummings:
Thank you for speaking with me today. As I mentioned on the phone, I am interested in beginning a career in gerontology. Ideally, that will be either as an Aide or a Residential Care Specialist. These are the two opportunities you identified as appropriate options. Summarizing my general qualifications as detailed on the attached resume, I offer the following:
• Academic knowledge and curiosities generated as a Sociology major at the College of the Holy Cross, and through courses including: Poverty and Crisis, the Political Economy of Health Care in the United States, Race Relations, and Women in Society.
• Commitment to community service and experience working with diverse constituents in programs offering services to elderly adults and at-risk youth.
• Patience and sensitivities needed to address individual and group needs of elderly in their homes and within residential or day facilities.
Most significant, and related to those requirements stated on your agency's website:
• As a member of Volunteers for a Better World, I helped organize and assisted with serving food to the homeless and co-directing a successful annual campus food drive.
• I served as a volunteer at Holy Cross Hospital, which required training and interaction with elderly patients and their families.
• I have a realistic understanding of daily care needed by agency clients, including those with early stages of Alzheimer's or those with physical disabilities.
• I have the ability to pass state licensing examinations and desire to complete specialized training, and I hold a valid drivers license.
Now, I most sincerely wish to assist clients of Any Agency as an Aide or as a Residential Care Specialist. I do hope that after you have reviewed my resume that I can meet with you for a formal employment interview. I look forward to your response.
Sincerely,
Chris Smith
• First paragraph of e-mail response to phone conversation focuses on specific positions.
• Closing paragraph reflects realistic rather than academic interest in field and desire to interview.
Recent Graduate: Legal Assistant
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Attorney-at-Law
Any Firm
456 Any Street
City ST 12345
FAX (555) 555-5557
Dear Mr. Cummings:
Justice Ellen Malone of the Allentown Courthouse suggested that I contact you regarding an opening you may soon have for a legal assistant. Judge Malone is aware of my desire to find a challenging paralegal, legal research, and administrative-focused position, and she encouraged me to immediately seek consideration to join you and your associates at Any Firm.
I will be graduating this May from Temple University with a Bachelor of Arts in African-American Studies. In addition to major courses, I have studied several areas, including business administration and computer applications. While completing my course of study, I have actively explored and gained knowledge of and skills associated with the field of law.
As is described in great detail on the attached resume, I have worked in a variety of legal settings throughout college. Currently, I am a volunteer for Temple's Student Legal Aid, supporting the efforts of law students helping undergraduates and community members with legal problems. I worked part-time over the past three years as a peer probation mentor for the Allentown juvenile court. In addition to these experiences, last summer I served as a research assistant for the Chief County Clerk of Allentown, when I met Judge Malone.
All these positions have given me a strong sense of the law, the legal system, and most important, the impact that effective research, document management, and citation preparation can have on litigation and other activities. Before applying to law school in a few years, I wish to fine-tune my knowledge of law and gain a greater sense of career focus and special interests. Ideally, I can do so at Any Firm. I will contact you within the week to further discuss the possibility of interviewing for this position. Thank you for your consideration.
Sincerely,
Chris Smith
• First paragraph immediately identifies referral source and the nature of the position sought.
• Second paragraph introduces academic background.
• Third paragraph is the most significant summary of related experience and again notes referral.
• Closing paragraph reflects realistic understanding of functions, using appropriate phrasing, and identifies candidate's next steps to seek an interview.
Recent Graduate: Set Designer
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Stage Director
Any Production Company
456 Any Street
City ST 12345
Dear Mr. Cummings:
Lynne Winchester recently indicated that you may have an opening for a set designer and suggested that I contact you. I am seeking a position involving stage design for television, theater, and video productions.
As noted on my resume, I graduated recently from Clemson University with a Bachelor of Arts degree in Theatre Arts and a concentration in Studio Art. Courses in modern drama, music and sound in theatre, set creation and design, intermediate painting, and woodworking all contributed to the skills I possess and focused my aspirations towards stage design. As a an undergraduate, I designed and helped create props for numerous campus productions, including The Tempest and Marco Polo Sings a Solo, and I developed many storyboards and set design presentations.
Design, carpentry, and related talents have been nurtured in settings outside of the theater. Recently, I co-designed and co-created props and decorations for several fundraisers, weddings, and events held at the Civic Center and Columbia Country Club. Also, I have gained valuable craft-specific skills working as an apprentice to a busy home-renovation specialist and painting murals with a freelance artist.
Enclosed is a resume as well as some photographs of my work. Of course, I would like to show you my entire portfolio and discuss with you how I might contribute to Any Production Company's current and future projects. I have some great ideas for the sets of Trivia Tunes and Videos After Dark and hope to have the opportunity to discuss them with you. I will call to confirm your receipt of all supporting materials, including a letter from Lynne, and to arrange either a formal employment interview or informal conversation regarding my candidacy. Thank you for your consideration.
Sincerely,
Chris Smith
• First paragraph immediately identifies referral source and the nature of the position sought.
• Second paragraph presents most academic experiences, including a list of courses and projects.
• Third paragraph refers to important and “creatively connected” experience.
• Closing paragraph reveals desire to share portfolio (the most significant supporting document), again notes referral source, and requests formal or informal meeting.
Recent Graduate: Translator
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Director
Any Council
456 Any Street
City, ST 12345
Dear Ms. Cummings:
I would like to interview for the translator position advertised in the Local News. As detailed in my enclosed resume and most significant to this opportunity, I have been employed as an interpreter and translator for a Parisian film corporation. I interpreted for negotiations over film co-productions and have translated agreements, film scripts, and scenarios. In addition, I translated foreign correspondence. I also worked as the assistant to the Parisian representative for Desliases Associates, an import/export company. In addition to a strong academic background, I offer practical experience and, yes, accomplishments.
Academically, I graduated with a Bachelor of Arts in International Relations and French Language from Northwestern University. Throughout university studies I was recognized for scholarship, being consistently on the Dean's list, and graduating one year early, with honors. I was active in co-curricular events and organizations, including a residential honors program, in which I studied ethics and politics. By my junior and final year, I had become a Model United Nations Advisor, an alumni ambassador, and president of the International Affairs Society.
I would enjoy the opportunity to work for Any Council, and I am prepared to pay for any expenses associated with interviews and relocation. Please consider me a strong, enthusiastic, and immediately available candidate for the translator position. I have traveled great distances to gain the bilingual and translating skills I now offer. Please don't allow distance to negatively impact my candidacy. I will call to discuss your assessment of my potential, to schedule a formal telephone interview or, ideally, to arrange an in-person meeting.
Sincerely,
Chris Smith
• First paragraph immediately identifies job and posting source and highlights the most significant experiences and qualifications.
• Closing paragraph reflects realistic understanding of issues related to long-distance job search and seeks to defuse them.
• Both resume and cover letter should be written and presented in French and English, front and back, revealing bilingual abilities.
Temporary Employment: Administrative Assistant
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Director
Any Temporary Agency
456 Any Street
City, ST 12345
FAX (555) 555-5557
SUBJECT: Temporary Administrative Positions
Attached is a targeted resume supporting my candidacy for temporary assignments. Ideally, Any Temporary Agency has immediate opportunities and, after those are completed, I can continue to serve the needs of your clients who seek temporary workers.
Five years of diverse temporary employment through agencies like yours, have provided me with skills and qualifications applicable to many different fields. Also, each has provided a reference that can support my candidacy for future opportunities.
In short, I offer a potential employer:
• Three years of accounting, financial, and administrative experience.
• Computer knowledge, including PC and Macintosh operating systems.
• Proficiency in a variety of word-processing, database, and spreadsheet programs, including Word, WordPerfect, Lotus 123, Excel, Access, and FileMaker.
• Outstanding communication, organizational skills, and project-management talents.
I would prefer to receive assignments in the Van Nuys area, and compensation requirements are negotiable. I look forward to speaking with you regarding steps I should follow to be considered for and, I hope, serve in temporary assignments for Any Temporary. I will call to discuss those steps and, should you judge appropriate, to conduct an interview and any testing. Thank you for your consideration.
Sincerely,
Chris Smith
• Basic qualifications and experiences are presented as paragraph text and as bullets.
• Closing focuses on specific needs and reveals clear understanding of temporary placement process.
Weak Educational Background: Parking Supervisor
Chris Smith
123 Any Street • City, ST 12345 • (555) 555-5555 • csmith@email.com
June 1, 200-
Pat Cummings
Manager of Operations
Any Airport
456 Any Street
City, ST 12345
Dear Ms. Cummings:
Described on my resume, I am currently the Parking Supervisor for the Parkinson Hotel and Conference Center. This position was a rapid promotion to management after only one year of service as a parking attendant. As supervisor of parking facilities, I oversee all financial collections, maintain customer service standards, resolve problems, and manage a large staff of hourly workers. I also administer work schedules, evaluate performance, coordinate payroll matters, assign duties, and interface with hotel management. While I am proud of my achievements to date in an area that requires practical knowledge and experience, I do wish to find expanded challenges and rewards.
With increased concerns about security has come increased focus on parking operations at facilities like Any Airport. I hope I have contacted you at a time when consideration can be given a candidate who has proven by past experience that “learning by doing” is the best education. I would like to speak with you about current or future opportunities. Of course, references are available upon request. If you now use an outside vendor for parking operations, referrals to the proper person in that organization would be appreciated. Thank you.
Sincerely,
Chris Smith
• Brief note is appropriate for goals.
• Focus of letter is on experience, not education.
• Closing identifies knowledge of industry-specific issues and asks for an interview, as well as referral.