Use this checklist to help manage the elements of your get-togethers so nothing gets overlooked—and you can enjoy them as much as your friends do.
ONE OR TWO MONTHS AHEAD
□Decide on the style (tapas for four, dinner for eight, or a potluck).
□Lock down the date and time—earlier for drinks only, later for a seated dinner.
□Make your guest list, knowing the average acceptance rate is 80 percent (lower during summer or holidays).
□Invite guests; include RSVP instructions.
THREE WEEKS AHEAD
□Figure out your menu. Factor in the season and how much time you’ll have for shopping and preparing—and be realistic.
□Make a shopping list, organized into non-perishables to buy right away and fresh items that need to be purchased later. Order any specialty items now.
□Create a recipe timeline, working back from when each dish is served. Note when make-aheads can be started and how to finish them.
□Check recipes for any tools you may need to buy or borrow. Same for serving pieces.
TWO WEEKS AHEAD
□Restock (or set up) your home bar. Plan on three bottles of wine for every four people, and two to three cocktails per guest for a two-hour party.
□For a large cocktail party, you’ll need enough glassware; take inventory of what you have and rent extras if needed.
□Shop for all non-perishable items.
□Make your playlist.
□Decide on centerpieces and decorations.
ONE WEEK AHEAD
□Clean your home (this can be your normal weekly routine).
□Arrange furniture, allowing extra space for added seating. Clear off the coffee table.
□Follow up with anyone who has not yet RSVP’d.
A few days ahead
□Set out serving pieces; add Post-it notes with the dish that will go in each.
□Finish food shopping; tackle make-aheads.
□Prepare decorations; place candles and vases in their spots.
□Switch lightbulbs for softer lighting.
□Clear out freezer if you need lots of ice.
THE DAY BEFORE
□Buy ice, if needed—plan on one pound per person (more like two pounds for a summer cocktail party outdoors).
□Purchase (or cut) and arrange flowers.
□Set the table.
□Do more make-aheads and prep.
□Create a stain-fighting kit (or make sure your regular one is ready to go in case of spills).
THE DAY of
□Give your home a once-over (page 233); make a plan for coats and for holding dirty dishes.
□Chill wine—white, rosé, and sparkling—and beer along with appropriate mixers (page 231).
□Check your recipe timeline—then get everything done.
□Greet people and enjoy!
My secret to getting a party started on the right foot: fruity cocktails. Start with ripe fruits—whatever is in season. Add freshly squeezed citrus and excellent spirits. Freeze some of the juice to use as “ice” cubes, too.