Appendix B

About the CD

Using the CD that accompanies this book couldn’t be easier. You can pop it into pretty much any Mac or Windows computer made in the last ten years as long as that computer has an optical drive capable of playing good, old-fashioned CDs. If you’re the hesitant type, check out the following system requirements. Note: If you are reading this text in an electronic format, please go to the table of contents for access to the additional content.

System Requirements

Make sure that your computer meets the minimum system requirements shown in the following list. If your computer doesn’t match up to most of these requirements, you may have problems using the software and files on the CD. For the latest and greatest information, please refer to the ReadMe file located at the root of the CD-ROM.

A PC running Microsoft Windows or Linux with kernel 2.4 or later or

A Macintosh running Apple OS X or later

An Internet connection

A CD-ROM drive

If you are reading this in an electronic format, please go to http://book support.wiley.com for access to the additional content.

If you need more information on the basics, check out these books published by Wiley Publishing, Inc.: PCs For Dummies by Dan Gookin; Macs For Dummies by Edward C. Baig; iMacs For Dummies by Mark L. Chambers; Windows XP For Dummies and Windows Vista For Dummies, both by Andy Rathbone.

Using the CD

To install the items from the CD to your hard drive, follow these steps.

1. Insert the CD into your computer’s CD-ROM drive.

The license agreement appears.

Note to Windows users: The interface won’t launch if you have autorun disabled. In that case, choose Start⇒Run. (For Windows Vista, choose Start⇒All Programs⇒Accessories⇒Run.) In the dialog box that appears, type D:\Start.exe. (Replace D with the proper letter if your CD drive uses a different letter. If you don’t know the letter, see how your CD drive is listed under My Computer.) Click OK.

Notes for Mac Users: When the CD icon appears on your desktop, double-click the icon to open the CD and double-click the Start icon. Also, note that the content menus may not function as expected in newer versions of Safari and Firefox; however, the documents are available by navigating to the Contents folder.

Note for Linux Users: The specifics of mounting and using CDs vary greatly between different versions of Linux. Please see the manual or help information for your specific system if you experience trouble using this CD.

2. Read through the license agreement and then click the Accept button if you want to use the CD.

The CD interface appears. The interface allows you to browse the contents and install the programs with just a click of a button (or two).

What You’ll Find on the CD

The following sections are arranged by category and provide a summary of the software and other goodies you’ll find on the CD. If you need help with installing the items provided on the CD, refer to the installation instructions in the preceding section.

The software programs on the CD fall into one of the following categories:

Shareware programs are fully functional, free, trial versions of copyrighted programs. If you like particular programs, register with their authors for a nominal fee and receive licenses, enhanced versions, and technical support.

Freeware programs are free, copyrighted games, applications, and utilities. You can copy them to as many computers as you like — for free — but they offer no technical support.

GNU software is governed by its own license, which is included inside the folder of the GNU software. There are no restrictions on distribution of GNU software. See the GNU license at the root of the CD for more details.

Trial, demo, or evaluation versions of software are usually limited either by time or functionality (such as not letting you save a project after you create it).

Software

You’ll find the following software on your CD:

Adobe Reader: Adobe Reader is a freeware program that allows you to view, but not edit, Adobe Portable Document Files (PDFs).

OpenOffice.org: OpenOffice.org is a free multi-platform office productivity suite. It is similar to Microsoft Office or Lotus SmartSuite, but OpenOffice.org is absolutely free. It includes word processing, spreadsheet, presentation, and drawing applications that enable you to create professional documents, newsletters, reports, and presentations. It supports most file formats of other office software. You should be able to edit and view any files created with other office solutions.

Chapter files

The following list summarizes all the chapter files on the CD:

Chapter 3:

Sample Chart of Accounts

Chapter 4:

Sample General Ledger Worksheet

Chapter 5:

Sample Journal Worksheet

Chapter 10:

Form I-9 — Employment Eligibility Verification

Form SS-4 — Application for Employer Identification Number

Form SS-4 Instructions

Form W-4 — Employee’s Withholding Allowance Certificate

Form W-5 — Earned Income Credit Advance Payment Certificate

Form 8109-B — Federal Tax Deposit Coupon

Form 941 — Employer’s Quarterly Federal Tax Return

Form 941 Instructions

Chapter 11:

Form 940 — Employer’s Annual Federal Unemployment Tax Return

Florida Department of Revenue Employer’s Quarterly Report

Chapter 16:

Sample Trial Balance

Chapter 18:

Balance Sheet Ratios

Chapter 19:

Income Statement Ratios

Chapter 20:

Form W-2 — Wage and Tax Statements

Form W-3 — Transmittal of Wages and Tax Statements

Form 945 — Annual Return of Withheld Federal Income Tax

From 1096 — Annual Summary and Transmittal of U.S. Information Returns

Form 1099 — Miscellaneous Income

Chapter 21:

Florida Sales and Use Tax Return

Form 1065 — U.S. Return of Partnership Income

Form 8832 — Entity Classification Election

Schedule C — Profit or Loss from a Business

Schedule E — Supplemental Income and Loss

Schedule K-1 — Partner’s Share of Income, Deductions, Credits, etc.

Schedule SE — Self-Employment Tax

Troubleshooting

I tried my best to compile programs that work on most computers with the minimum system requirements. Alas, your computer may differ, and some programs may not work properly for some reason.

The two likeliest problems are that you don’t have enough memory (RAM) for the programs you want to use, or you have other programs running that are affecting installation or running of a program. If you get an error message such as Not enough memory or Setup cannot continue, try one or more of the following suggestions and then try using the software again:

Turn off any antivirus software running on your computer. Installation programs sometimes mimic virus activity and may make your computer incorrectly believe that it’s being infected by a virus.

Close all running programs. The more programs you have running, the less memory is available to other programs. Installation programs typically update files and programs, so if you keep other programs running, installation may not work properly.

Have your local computer store add more RAM to your computer. This is, admittedly, a drastic and somewhat expensive step. However, adding more memory can really help the speed of your computer and allow more programs to run at the same time.

Customer Care

If you have trouble with the CD-ROM, please call Wiley Product Technical Support at 800-762-2974. Outside the United States, call 317-572-3993. You can also contact Wiley Product Technical Support at http://support.wiley.com. Wiley Publishing will provide technical support only for installation and other general quality control items. For technical support on the applications themselves, consult the program’s vendor or author.

To place additional orders or to request information about other Wiley products, please call 877-762-2974.