Payroll Services to Employees
Availability of paycheck direct deposit
From Payroll Services or Human Resources to employees
Payroll Services reminds all employees that direct deposit of paychecks is available. To arrange for automatic deposit of your check into any checking account, please fill out the forms that are available at our office; the forms can also be downloaded from the Payroll Services Web site.
Notification of error on direct deposit or paycheck
From Payroll Services or Human Resources to employees
Due to a clerical error, all paychecks or direct deposit statements issued today (dated June 21) include a minor error in calculation of Social Security tax withholding.
In most cases, the amount deducted from the paycheck was between $3 and $10 too high. We have determined the error, and all affected employees will see a credit and the correct deduction amount on their next paycheck or statement.
We apologize for any inconvenience this may have caused.
If you have any questions about this error, please contact the Payroll Services help desk at extension 2348.
Reminding employees to update tax form exemptions annually
From Payroll Services or Human Resources to employees
As Tax Day approaches, all employees are reminded that adjustments to the IRS W-4 form can be filed at any time during the year. You can increase or decrease the number of personal exemptions or ask that an additional amount of money be withheld from your paycheck for tax purposes.
Payroll Services can assist employees in filling out the form. If you have any tax questions, we suggest you consult a financial advisor or tax accountant of your own choosing.
Notification of inclusion of W-2 forms with paychecks this period
From Payroll Services or Human Resources to employees
The paychecks and direct deposit notification letters for this pay period, which will be distributed on Friday, January 27, will include your annual IRS W-2 form with details of the amount of federal and state taxes that were withheld in the prior calendar year.
If you want to make any changes to your personal exemption, Payroll Services has W-4 forms available. If you have any tax questions, we suggest you consult a financial advisor or tax accountant of your own choosing.
Announcing early deadline for timesheets because of holiday
From Payroll Services, Executive Office, Benefits Office, or Human Resources to employees
Because of the upcoming Memorial Day holiday, all hourly employees are advised to submit their timesheets for the current work period before the end of the business day on Friday, May 25. If you are due to work over the weekend, please file your work hours for those days on the next scheduled date for timesheets.
If your timesheet is not received before the holiday, your paycheck will not be available on its regularly scheduled distribution date of Wednesday, May 30, and will be delayed until the following Wednesday.
Paychecks for nonhourly salaried employees are not affected by the holiday.
Payroll Policy Announcements to Employees
Policy on charitable contributions and community organizations
From Executive Office, Benefits Office, Payroll Services, or Human Resources to employees
Consolidated Intergalactic is committed to being a good corporate neighbor in Lumbertown and everywhere else it conducts business.
We welcome suggestions from employees for charitable contributions by the company as well as ways in which we can help our workers conduct fundraising campaigns.
Our general policy declares that CI seeks to work with nondenominational faith-based or secular organizations. We exclude involvement with organizations aligned with political candidates, officeholders, or political parties.
For more details on CI’s charitable giving program, please contact the Benefits Office.
Announcement of availability of direct charitable contribution from paycheck
From Payroll Services, Executive Office, Benefits Office, Payroll Services, or Human Resources to employees
We are pleased to announce that we have added the Lumbertown Food Bank to our list of approved local organizations for direct contribution from paychecks.
If you would like to contribute to this worthy organization, or any of the other approved groups, please contact the Payroll Services Office. A full list of organizations supported in this way by Consolidated Intergalactic can be found on the Payroll Services Web site; click on the Contribute from “Your Paycheck” icon for details.
Announcing policy on payroll advances
From Payroll Office, Executive Office, Benefits Office, Payroll Services, or Human Resources to employees
Consolidated Intergalactic permits a reasonable number of advances against upcoming paychecks for the following needs: medical expenses, unanticipated emergency housing costs, and job-related moving costs.
We permit a payroll advance of no more than 150 percent of the total value of unused vacation and personal days plus three weeks of anticipated salary or hourly wages.
For more details on this policy and an application for a payroll advance, please contact the Payroll Services Office.
Policy to request correction of error on paycheck or direct deposit
From Payroll Services, Executive Office, Benefits Office, Payroll Services, or Human Resources to employees
If you note an error on your paycheck or direct deposit confirmation, including the hourly or weekly rate, number of hours worked, tax withholding, insurance deductions, or the details of your name, address, or employee number, please immediately contact the Payroll Services hotline at extension 4012.
Payroll Services to Third Party
Seeking bid for payroll services
From Payroll Services to outside service provider
The Payroll Services Department of Consolidated Intergalactic is seeking bids from third-party service companies for the management, production, and audit of payroll checks.
This is part of a regular review of our contracts with outside service providers, conducted every two years. We may choose to accept a bid from a new provider or stay with our current provider.
A copy of the current specifications is available on request from the Payroll Services Department, at extension 2349.
All bids are due on or before September 1; award of the contract will be made on or before December 1, with the starting date for the contract January 1.