All Power BI users, including those with free licenses, are assigned a My Workspace in the Power BI service. This workspace should only be used and thought of as a private scratchpad for content specific to the individual user. My Workspace can be accessed via the same Workspaces menu as APP WORKSPACES, as shown in the following screenshot:

My Workspace

Any Power BI content which requires access by other users should be stored in an app workspace and distributed from the app workspace. Although My Workspace can host the same content types as APP WORKSPACES, any content distributed from My Workspace, such as via the dashboard sharing feature described in Chapter 17, Creating Power BI Apps and Content Distribution, is dependent on the individual user's account. Additionally, Power BI apps are exclusive to APP WORKSPACES and the Power BI team has advised that future administration and governance features will also be exclusive to APP WORKSPACES.

The Power BI team has advised of a future setting in the Power BI admin portal allowing administrators to disable the My Workspace for Power BI free users. If enabled, Power BI free users would only see the four consumption-related menu items (Favorites, Recent, Apps, Shared with me) and the user experience for these items will remain simple and intuitive. Application workspaces, denoted by the darker shading, will increasingly contain more options for report authors and content creators to customize their solutions.