Microsoft Outlook 2013 Plain & Simple by Boyce, Jim -- Read -- Imperial Library of Trantor

Index

Microsoft Outlook 2013 Plain & Simple Dedication 1. About this book

A quick overview A few assumptions Adapting task procedures for touchscreens A final word (or two)

2. What’s new in Outlook 2013?

Using message list commands

Work with message list commands

Working in the Reading pane

Edit email in the reading pane

Using Calendar preview

Preview Calendar items in the Inbox

Working in the People Hub

View contacts in the People pane

Using the Weather bar

Add a location to the Weather bar

Working with cached Exchange mode

Configure offline cache

3. Getting started

Outlook 2013 at a glance

Overview of the Outlook program window Overview of an Outlook item window

Starting and exiting Outlook

Start Outlook Exit Outlook

Exploring Outlook folders

Using the folder pane Use the folder list

Working with Outlook items

Review items in a folder Open an item

Setting up email accounts

Add an email account by using AutoDiscover Add a POP or IMAP email account manually

Viewing items and folders

Use the Outlook Today view Use the Change View menu Set the startup view

Getting help in Outlook 2013

Use Outlook Help content

4. Writing and sending email

Writing an email message

Address an email message Type your message subject and text

Working with the Address Book

Open the Address Book Find a name in the Address Book Send an email to a name in the Address Book

Working with contact groups

Create a contact group Use a contact group

Changing message text

Edit your message Move and copy message text

Formatting message text

Use a rich text or HTML message format Add formatting to a message

Using signatures

Create a signature Associate a signature with an email account Choosing a signature for a message

Working with HTML stationery

Select stationery Edit stationery

Sending a file by email

Insert a picture Attach a file

Sending messages manually

Configure Outlook to not send messages automatically Send and receive messages manually

Reviewing sent messages and drafts

Open the Sent Items folder Open a message from the Drafts folder

5. Receiving and reading email

Receiving email

Configure Outlook to retrieve email automatically Retrieve email manually

Reading email

Locate new messages Open message items

Managing the Inbox folder

Delete unneeded messages Save important messages Print a copy of a message

Working with attachments

Open an attachment Save an attachment

Replying to and forwarding email

Reply to an email message Forward an email message

Handling junk mail

Turn on junk email filters Add to the junk mail senders list Fine-tune the junk mail filter

Working with the Rules Wizard

Create a rule based on a message Create a rule from scratch

Following up on a message

Flag a message for follow-up Set follow-up flag status

6. Working with the People Hub

Working with social networking accounts and contacts

Add a social networking account Add a Facebook friend to the People Hub

Adding a new contact

Create a contact from an email message Use the contact form

Inserting items into a contact record

Add an Outlook item Add a file

Viewing your contacts

Choose a view of the People Hub View contacts in the Address Book

Viewing contact status and activities

View social network feeds and status Use the Activities tab

Finding a contact

Scroll through the Contacts folder Use Instant Search Use the Advanced Find dialog box Map a contact

Organizing your contacts

Use folders Use categories

Customizing People Hub and contact views

Filter a view View more fields in the contact form

Communicating with contacts

Send a contact by email Phone or IM a contact

7. Managing a calendar

Viewing your calendar

Use the calendar views and Date Navigator

Using the To-Do Bar

Use the To-Do Bar

Adding appointments

Add an appointment with the menu Add an appointment right on the calendar

Adding and modifying events

Add the event Modify an event

Adding meetings

Create a meeting

Modifying meetings and tracking responses

Edit a meeting Track attendee responses

Inserting an Outlook item into a calendar item

Add an Outlook item

Attaching a file or document to a calendar item

Attach a file

Inserting the contents of a document into a calendar item

Insert contents of a document

Inserting an Excel object into a calendar item

Insert a blank Excel object

Sharing calendar information

Forward a calendar item Forward an item as an iCalendar item

Printing calendars

Print your appointment calendar Print a calendar item

8. Working with tasks

Working in the Tasks folder

View and open tasks

Viewing tasks

View tasks in the Tasks folder View tasks in the To-Do Bar

Adding tasks

Create a new task Set or change task properties

Working with recurring tasks

Create a recurring task

Modifying and updating a task

Mark a task as complete Send a status report for an assigned task

Inserting an Outlook item into a task

Insert an Outlook item

Inserting a file into a task

Insert a file

Assigning a task to someone else

Assign a task

Accepting or rejecting assigned tasks

Accept or reject an assigned task

9. Using alerts and mobile features

Setting up your mobile phone in Microsoft Exchange

Add your mobile number

Setting up calendar alerts

Add calendar alerts

Setting up mobile alerts for important messages

Set up mobile alerts

10. Using Outlook with SharePoint

Using SharePoint calendars with Outlook

Connect a SharePoint calendar to Outlook Create and edit SharePoint calendar items from Outlook

Using SharePoint contacts in Outlook

Connect a SharePoint contact list to Outlook Create contacts in a SharePoint list from Outlook

Using SharePoint document libraries in Outlook

Connect a document library to Outlook

11. Using Lync with Outlook

Creating and joining Lync meetings

Create an online meeting Join a Lync meeting

Setting Lync meeting options

Set Online meeting options

Starting an instant message conversation

Start an IM conversation from an email Start an IM conversation from the People Hub

Starting voice and video calls

Start a voice call Start a video call

12. Managing items and folders

Using categories

Categorize an item Assign multiple categories

Adding your own categories

Add categories to your category list

Renaming and deleting categories

Rename a category Delete a category

Creating search folders

Create a custom search folder

Organizing with folders

Create a new folder Move items

Cleaning up folders

Use the Mailbox Cleanup tool

Deleting items

Delete an item Empty the Deleted Items folder

13. Managing your Outlook files

Working with Outlook data files

Create a new personal data file Configure Outlook for Cached Exchange Mode

Importing and exporting items

Import items into Outlook Export items from Outlook

Backing up and restoring a data file

Back up Outlook data Restore Outlook data

Archiving Outlook data files

Set the AutoArchive options Archive to an Outlook data file

14. Customizing Outlook

Using read and delivery receipts

Use read and delivery receipts on individual messages

Choosing message formats

Select a format for a single message Select a default message format

Setting Calendar options

Set the workweek Add holidays

Customizing the Folder pane

Show or hide the Folder pane Add or remove Folder pane items

Adding Outlook folders and SharePoint sites to the Shortcuts page

Add a shortcut group to the Folder pane Add shortcuts to the Folder pane

Customizing the Outlook ribbon

Turn tabs on or off Add your own tab

Customizing the Quick Access Toolbar

Add a command to the Quick Access Toolbar

Index About the Author Copyright

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