Total Workday Control Using Microsoft Outlook by Linenberger, Michael -- Read -- Imperial Library of Trantor

Index

Preface to Third Edition Acknowledgments MYN Quick Start

The MYN Task List in Outlook Using the MYN Urgency Zones Converting E-mail to Tasks Next Steps

Introduction

The First Time, Task, and E-mail Management System That Will Work for You The Problem Is Rampant Benefits of the Master Your Now! System Designed for a Quick Start Book Website and Newsletter

PART I The Basic MYN System

Lesson 1: Managing Your Now in Outlook— Theory and Overview

Introduction Master Your Now—The Theory The Workday Mastery To-Do List in Microsoft Outlook Managing in the Now Horizon Summary of System Theory and Key Components Next Steps

Lesson 2: Yes, You Can Gain Workday Control Using Outlook

Introduction Outlook Versions Supported in this Book Navigating Through Outlook [Windows and Mac] Learning Outlook Tasks Basics Entering Tasks Using Flags in Outlook [Windows and Mac] Introduction to Converting E-mails to Tasks [All Outlook Versions] Summary Next Steps

Lesson 3: Configuring Outlook for MYN Task Management

Introduction Configuring Windows Outlook for MYN Configuring Outlook for Mac 2011 Exit Outlook and then Restart Outlook Next Steps

Lesson 4: A New Approach to Managing Tasks in Outlook

The Master Your Now! Methodology: How to Take Control of Your Tasks in Outlook The FRESH Prioritization System Managing Deadlines Summary: Your Task Management Steps Exercises Next Steps

Lesson 5: The Bliss of an Empty Inbox

Introduction A Very Simple System: Drag All Mail to the Processed Mail Folder Using Search Tools with the Processed Mail Folder Summary Next Steps

PART II Maturing the System

Lesson 6: When and Where to Use Outlook Tasks

Introduction What Is a Task? Put Nearly All Your Tasks in Outlook Going Mobile with the MYN System Writing Only Next Actions on Your Now Tasks List Using MYN with Getting Things Done [GTD] Significant Outcomes [SOCs] Use Follow-Up Tasks for Actions You Are Waiting on Others For Summary Next Steps

Lesson 7: Cure “Inbox Stress” by Converting E-mails to Tasks

Introduction Converting E-mails to Tasks in Windows Outlook Converting E-mails to Tasks in Outlook for Mac 2011 Flagged-Mail Tasks in Outlook 2007/10 and 2011 Create Follow-Up Tasks for Important Requests You Make by E-mail [Windows and Mac] Updated E-mail Processing Workflow [Windows and Mac] In Summary: The Cure for Inbox Stress Exercises Next Steps

Lesson 8: Topic-Based E-mail Filing

Introduction Topic-Filing Your E-mail [Windows and Mac] Tagging Mail Using Outlook Categories [All Outlook Versions] Viewing Mail by Category [All Versions] Tips on Using Categories [All Versions] Tagging Mail Using Outlook Add-In Software [Windows] Summary Next Steps

Lesson 9: Managing in the Now Horizon Using MYN Strategic Deferrals

Introduction Review of the Now Horizon Work Model New: Using Target Now Tasks Using the Now Horizon Model to Keep Your Workday Balanced MYN Strategic Deferral Summary Next Steps

PART III Mastering the System

Lesson 10: MYN Delegation in Outlook

Introduction Successful Delegation The Task Delegation Approach Summary Next Steps

Lesson 11: Time Management and Other Time Savers

Introduction Time Management: Finding Time to Work on Tasks Doing the Math on Your Workweek Cleaning Up Your Task Time Save Time by Auto-Categorizing Incoming E-mail [All Versions] Maintaining Category Names Quickly and Efficiently [All Versions] Finding Mail Quickly: Creating an All Mail Search Folder [Outlook 2007/10] or All Mail Smart Folder [Outlook 2011] More Outlook Time-Saving Tips Summary Next Steps

Lesson 12: Advanced Topics for Windows Outlook

Introduction Intrinsic Importance Tracking Goals and Projects in Outlook Custom Tasks Views for Projects, Goals, and More Category-Based MYN Goal and Project Views The MYN Master Tasks View Adding the Concept of Roles to All the Above Views Hierarchical Goal, Project, and Task Folders [Outlook 2007/10] The TaskPad/To-Do Bar Deadline Column Adding the Compact Layout Back In [Outlook 2007/10] Modify the Simple List View MYN Defer-to-Review View MYN All Now Tasks View The MYN This Week’s Tasks View Summary Next Steps Wrapping Up Total Workday Control

Appendixes

Appendix A: Understanding Outlook Folders in the MYN System

Introduction Outlook Folders Explained (Windows and Mac) Exchange Server Mailbox Local Folders Strategies for Setting Up Your Processed Mail Folder Checking Outlook Folder Sizes Outlook’s Navigation Pane [Windows and Mac] Outlook 2007/10: The Mysterious To-Do List Folder The Daily Task List under the Outlook 2007/10 Calendar View Next Steps

Appendix B: Archiving Your Mail in the MYN System

Appendix C: Resources and Quick Guides

Websites for this Book and Michael Linenberger Some Useful Books Software and Product Links Master Your Now! System Quick Guide: Outlook Task Management Principles Master Your Now! System Quick Guide: E-mail Workflow