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Index
Time Management for System Administrators
About the Author
Foreword
Preface
How to Read This Book
Audience
About This Book
Assumptions This Book Makes
Conventions Used in This Book
Using Code Examples
We'd Like to Hear from You
Safari® Enabled
Acknowledgments
1. Time Management Principles
1.1. What's So Difficult About Time Management?
1.2. The Principles of Time Management for SAs
1.2.1. One "Database" for Time Management Information
1.2.2. Conserve Your Brain Power for What's Important
1.2.3. Develop Routines and Stick with Them
1.2.4. Develop Habits and Mantras
1.2.5. Maintain Focus During "Project Time"
1.2.6. Manage Your Social Life with the Same Tools You Use for Your Work Life
1.3. It Won't Be Easy
1.4. Summary
2. Focus Versus Interruptions
2.1. The Focused Brain
2.2. An Environment to Encourage Focus
2.2.1. Multitasking
2.2.2. Peak Time for Focus
2.2.3. The First-Hour Rule
2.3. Interruptions
2.4. Directing Interruptions Away from You
2.5. You Can Say "Go Away" Without Being a Jerk
2.5.1. Delegate, Record, or Do
2.5.1.1. Delegate it
2.5.1.2. Record it
2.5.1.3. Do it
2.6. Summary
3. Routines
3.1. Sample Routines
3.1.1. Routine #1: Gas Up on Sunday
3.1.2. Routine #2: Always Bring My Organizer
3.1.3. Routine #3: Regularly Meet with My Boss
3.1.4. Routine #4: The Check-In-with-Staff Walk-Around
3.1.5. Routine #5: The Check-In-with-Customers Walk-Around
3.1.6. Routine #6: Pre-Compile Manual Backup-Tape Changes
3.1.7. Routine #7: During Outages, Communicate to Management
3.1.8. Routine #8: Use Automatic Checks While Performing Certain Tasks
3.1.9. Routine #9: Always Back Up a File Before You Edit
3.1.10. Routine #10: Record "To Take" Items for Trips
3.2. How to Develop Your Own Routines
3.3. Deleting Old Routines
3.4. Summary
4. The Cycle System
4.1. Don't Trust Your Brain
4.2. Why Other Systems Fail
4.3. Systems That Succeed
4.4. The Cycle
4.5. Summary
5. The Cycle System: To Do Lists and Schedules
5.1. A Sample Day
5.1.1. Step 1: Create Today's Schedule
5.1.2. Step 2: Create Today's To Do List
5.1.3. Step 3: Prioritize and Reschedule
5.1.3.1. Dealing with overflow
5.1.4. Step 4: Work the Plan
5.1.5. Step 5: Finish the Day
5.1.6. Step 6: Leave the Office
5.1.7. Step 7: Repeat
5.1.7.1. Create today's schedule
5.1.7.2. Create today's (Tuesday's) to do list
5.1.7.3. Prioritize and reschedule
5.1.7.4. Work the plan
5.1.7.5. Finish the day and leave the office
5.2. Other Tips
5.2.1. Large Projects
5.2.2. What to Do When You Finish Early
5.2.3. New Tasks Given to You During the Day
5.2.4. Personal Tasks
5.3. Setting Up a PAA for Use with The Cycle
5.4. Setting Up a PDA for Use with The Cycle
5.5. Summary
6. The Cycle System: Calendar Management
6.1. How to Use Your Calendar
6.1.1. Never Miss a Meeting or Event
6.2. One Calendar for Business and Social Life
6.3. Repeating Tasks
6.3.1. Repeating Tasks on a PAA
6.4. Know Your Personal Rhythms
6.5. Know Your Company's Rhythms
6.6. Summary
7. The Cycle System: Life Goals
7.1. The Secret Trick
7.2. Setting Goals
7.3. Planning Your Next Steps
7.4. Schedule the Steps
7.5. Revisit Your Goals Regularly
7.6. Summary
8. Prioritization
8.1. Prioritizing Your To Do Lists
8.1.1. Doing Tasks in List Order
8.1.2. Prioritizing Based on Customer Expectations
8.1.2.1. Delegate, record, do revisited
8.1.2.2. Mutual interruption shield revisited
8.2. Project Priorities
8.2.1. Prioritization for Impact
8.3. Requests from Your Boss
8.3.1. Managing Your Boss
8.3.1.1. Make sure your boss knows your career goals
8.3.1.2. Upward delegate only when it leverages your boss's authority
8.3.1.3. Understand and help accomplish your boss's goals
8.4. Summary
9. Stress Management
9.1. Overload and Conflicting Directions
9.2. Vacation Time
9.3. Yoga, Meditation, and Massage
9.4. Summary
10. Email Management
10.1. Managing Your Email
10.1.1. Filter
10.1.2. Delete Unread
10.1.3. Read and...
10.1.3.1. Delete
10.1.3.2. File
10.1.3.3. Reply, then delete
10.1.3.4. Delegate or forward, then delete
10.1.4. Do Now, Then Delete
10.2. Jump Starting the Process
10.3. Summary
11. Eliminating Time Wasters
11.1. What Is a Time Waster?
11.2. Avoiding the Tempting Time Wasters
11.3. Common Time Wasters
11.3.1. Office Socializing
11.4. Wasteful Meetings
11.4.1. Standing Around a Video Store Deciding What to Rent
11.4.2. Watching Less Bad TV
11.4.3. Laundry and Housecleaning
11.4.4. Hardware/Software Installation
11.4.5. Others
11.5. Strategic Versus Tactical
11.6. Summary
12. Documentation
12.1. Document What Matters to You
12.1.1. The Customer-Facing Repository
12.1.2. Internal IT Documentation
12.1.2.1. Vendor contacts and maintenance agreements
12.1.2.2. Internal IT procedures
12.1.2.3. Network diagrams
12.2. Wiki Technology
12.2.1. Wiki Notation and Page Linking
12.2.2. Preventing Wiki Vandalism
12.3. Summary
13. Automation
13.1. What to Automate?
13.2. How to Automate
13.2.1. Step 1: Do It Manually
13.2.2. Step 2: Code Each Step
13.2.3. Step 3: Bring the Steps Together
13.2.4. Step 4: Test It All Together
13.3. Simple Things Done Often
13.3.1. Command Shortcuts
13.3.1.1. Getting to the right directory
13.3.2. Hostname Shortcuts
13.3.3. A Makefile for Every Host
13.3.4. A Brief Introduction to make
13.4. Hard Things Done Once
13.4.1. Encapsulating a Difficult Command
13.4.2. Building Up a Long Command Line
13.4.3. Using Microsoft Excel to Avoid Writing a GUI
13.5. Letting Others Do Privileged Operations
13.6. Summary
A. Epilogue
What to Do with All Your "New" Free Time?
About the Author
Colophon
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