Please note that index links point to page beginnings from the print edition. Locations are approximate in e-readers, and you may need to page down one or more times after clicking or tapping a link to get to the indexed material.
a/an, 56
Abbreviations
acronyms versus, 71
articles and, 56
in captions, 83
consistency and, 71–72
in tables, 80
Academic degrees, 40
accept/except, 61
Acronym Finder (acronymfinder.com), 27
Acronyms
articles and, 56
consistency and, 71–72
globalization and, 98
Adjectives
in grammar checklist, 65
Adobe Acrobat (full version)
Acrobat Reader versus, 140
brief description of PDF files, 139
creating PDF files, 140
editing PDF files, 140–44
file attachments and, 156
Hand tool, 144–45
Highlight Text tool, 144, 145–48, 158
Note Tool, 144, 145, 146, 148–49, 158
printing options in, 152–55
queries in, 20
quick reference for, 158–59
Search feature, 157
Show Comments List feature, 152, 158
Summarize Comments feature, 154–55, 158–59
three ways to edit PDF files, 140–44
toolbar tip, 144
Zoom feature, 142–43
Adverbs
in grammar checklist, 65
semicolons and, 54
Advertising copy, editing, 186–88
advice/advise, 61
affect/effect, 61
Agreement, subject-verb, 33–35, 65
all ready/already, 61
Alphabetical lists, 117–18
The American Heritage Dictionary of the English Language, 7, 9, 10
Annual reports, editing, 189–91
Answers.com, 27
anxious/eager, 61
Apostrophes
globalization and, 99, 57–58, 63
it's/its
let's/lets
Who's/whose
appraise/apprise, 61
Articles
a/an, 56
global audiences and, 98
in titles, 41
as/like, 58–59
The Associated Press Stylebook
as important resource, 7, 9, 10
online version of, 27
serial commas and, 73
Audience
awhile/a while, 61
Backing up work, 16
bad/badly, 56–57
Balloons, Microsoft Word, 108–9, 110, 136
Bartleby.com, 28
Bernstein, Theodore M., 9
biweekly/semiweekly, 61
Boyle, Toni, 10
Branding, 68
Breaks
end-of-line word breaks, 46
in Microsoft Word documents, 116
Brevity
compelling writing and, 93
short and simple sentences, 94, 98
bring/take, 61
Bullet styles
consistency and, 76–77
in Microsoft Word, 123
Bulleted lists
brevity and, 93
in Microsoft Word documents, 121–22
numbered lists versus, 76
style sheet example, 25
capital/capitol, 61–62
Capitalization
guidelines, 39–40
labels and, 83
lists and, 77
Captions, 82–83
The Careful Writer, 9
Catalogs, editing, 191–93
Catchphrases, 96–97
Checklist
clarity, 102
consistency, 85
correctness, 64–66
importance of, 22
project information, 8
proofreading, 21
Web editing, 182–83
The Chicago Manual of Style
capitalization tip from, 41
as essential reference, 7, 9, 10
online version of, 27
references to, 32
serial commas and, 73
choose/chose, 62
cite/site, 62
Clear and compelling writing
checklist for, 102
description of, 87
globalization and, 98–101
guidelines for, 91–92
levels of editing and, 87–90
makeover, 91–93
12 tips for, 93–95
Web content and, 176–77
wordiness watch list, 95
Colons
correct use of, 55
as list lead-ins, 78
Comma splice, 53
Commas
consistent use of, 73–74
in numbers, 51
quotation marks and, 52
compliment/complement, 62
comprise/compose, 62
Conjunctions
commas and, 43
defined, 32
sentences starting with, 45
in titles, 41
Computer-related materials, editing, 193–96
conscience/conscious, 62
Consistency
checklist, 85
importance of, 67–68
methodical approach for, 69
style sheets for, 7, 11–14, 24–26, 68
Consistency issues
capitalization, 72–73
captions and labels, 82–83
facts, 69
page numbers, headers, and footers, 66, 83–84
punctuation, 73–74
spelling, 69–71
tables, 80–81
tables of contents, 84–85
titles and headings, 81–82
vertical lists, 75–80
convince/persuade, 62
Copyediting. See also Electronic editing
heavy, 89–90
light, 88–89
medium, 89
substantive editing versus, 3, 4, 90
time needed for, 5–6
The Copyeditor's Handbook, 9
Copyeditor's techniques and tools
editorial marks, 14–16
online resources, 10–11, 26–28
queries, 16–20
stages of review, 20–23
Correctness, editorial. See alsoGrammar and punctuation, editorial. See also Grammar and punctuation
checklist, 64–66
defined, 31
rules of the game, 32–33
Dangling modifiers, 50
Dashes
keyboard shortcuts for, 138
style sheets and, 26
Dates
consistency and, 74
en dashes and, 48–49
global audiences and, 99
style sheets and, 25
Deadlines, 5–6
Dictionaries
alternative spellings in, 70–71
as essential references, 7, 9, 10
e.g./i.e., 62
eager/anxious, 61
Edit Yourself, 9
Editing. See also Electronic, 6, 16, 103 editing
electronic
stages, 20–23
time needed for, 5–6
Editorial Checklist, Complete, 212–15
Editorial consistency
checklist, 85
importance of, 67–68
methodical approach for, 69
style sheets for, 7, 11–14, 24–26, 68
Editorial consistency issues
captions and labels, 82–83
page numbers, headers, and footers, 66, 83–84
punctuation, 73–74
spelling, 69–71
tables of contents, 84–85
titles and headings, 81–82
Editorial correctness
checklist, 64–66
defined, 31
rules of the game, 32–33
Editorial correctness issues (grammar and punctuation)
apostrophes, 38, 57–58, 65, 99, 174
capitalization, 39–41, 56, 65, 77
commas, 42–44, 51, 52, 65, 73–74
dangling modifiers, 50
parts of speech, 32
pronoun choice, 36–38
split infinitives, 49–50
subject-verb agreement, 33–35, 65
verb tenses, 35–36
which and that, 59–60
who and whom, 60–61
words most often confused, 61–63
words most often misspelled, 63–64
Editorial marks
in electronic files, 16
Editorial proofreading, 3, 4, 88
Editorial resources
online resources, 10–11, 27–28
effect/affect, 61
Einsohn, Amy, 9
E-learning content, 175–76, 179–80
Electronic editing
in Adobe Acrobat, 139–59
in Microsoft PowerPoint, 161–70
in Microsoft Word, 105–38
queries and, 20
for the Web, 171–83
Electronic reporting forms, 172–73, 181
The Elephants of Style, 10
Em dashes
keyboard shortcut for, 138
as list lead-ins, 78
E-mailing files, 135, 158, 159
Embedded PowerPoint slides, 163–64
En dashes
keyboard shortcut for, 138
End-of-line word breaks, 46
ensure/insure, 62
everyday/every day, 62
except/accept, 61
Exclamation points, 52, 53, 99
farther/further, 62
faze/phase, 62
fewer/less, 58
Final passes, 22–23
Find feature
in Microsoft Word, 114–15, 137
First pass, 21
flair/flare, 62
flier/flyer, 62
Folios, 83
Fonts
consistency and, 74–75
for labels, 83
in Microsoft Word, 124
Fractions, 46
Garner's Modern American Usage, 9, 32
Gay, Robert M., 10
Global query
defined, 19
Globalization
guidelines, 98–101
Google (google.com), 28
Grammar and punctuation
agreement, 33–35
apostrophes, 38, 57–58, 65, 99, 174
capitalization, 39–41, 56, 65, 77, 85
commas, 42–44, 51, 52, 65, 73–74
dangling modifiers, 50
exclamation points, 52, 53, 99
me, myself, and I , 36–38
parts of speech, 32
rules, 32–33
split infinitives, 49–50
subject-verb agreement, 33–35, 65
verb tenses, 35–36
which and that, 59–60
who and whom, 60–61
words most often confused, 61–63
words most often misspelled, 63–64
Grammar checker, Microsoft , 114
Graphics
globalization and, 99
on Web pages, 175, 178, 180, 182
Graphs
checklist for, 66
PowerPoint, 167
The Gremlins of Grammar, 10
Guide to Grammar & Writing (Web site), 28
Headers and footers, 66, 83–84
Headings
consistency and, 81–82
in Microsoft Word documents, 134–35
style sheets and, 25
tables of contents and, 84–85, 128–32
home (in)/hone, 62
House style sheet, 13
Humor
in checklist, 102
globalization and, 98–99
Hyperlinks in Microsoft Word documents, 132
Hyphens
inconsistent use of, 73
i.e./e.g., 62
Idioms, 100–101
If I were, 59
imply/infer, 62–63
Infinitives, splitting, 49–50
insure/ensure, 62
Intended audience, 5, 8, 91, 94
Interactive features, 178–80, 182, 57–58
it's/its
Keyboard shortcuts (Microsoft Word),137–38
Labels and captions, 82–83
later/latter, 63
lay/lie, 63
less/fewer, 58
lets/let's, 63
like/as, 58–59
Lists
consistency in, 85
parallel structure for, 79–80, 85
style sheets and, 25
loose/lose, 63
Macros, Microsoft Word, 121
Me, myself, and I, 36–38
Merriam-Webster's Collegiate Dictionary
alternative spellings in, 70–71
online version of, 28
Microsoft PowerPoint files
defined, 161
Drawing toolbar, 168
editing embeds, 163–64
global edits in, 164
graphs, 167
inserting comments in, 168
making changes directly in, 164–68
marking up printouts of, 162–63
objects from elsewhere in, 167, 170
printing, 169
quick reference for, 169–70
recording changes in, 168
slide master for, 164
slide-by-slide editing in, 165–67
three ways to edit, 162
Microsoft Word documents
advanced options for, 128–35
alphabetical lists in, 117–18
breaks in, 116
Comment feature for, 110–11, 136–37, 164
comparing documents in, 134, 137
compression of, 135
ease of editing in, 105
fonts for, 124
formatting tools for, 118–28
heading levels in, 134–35
hyperlinks in, 132
keyboard shortcuts for, 138
less help in, 118
macros for, 121
quick reference for, 136–37
spacing in, 124–26
spell-checking, 16, 23, 114, 137, 144
symbols in, 116–17
tables in, 126–28
tables of contents for, 128–32
text comparison tools in, 134
toolbars for, 106, 107, 119–21
tracking changes in, 106–13, 136
word count for, 133
Microsoft Word tables
breaking, 126
deleting and moving, 127–28
repeating heading rows in, 126–27
splitting and merging, 127
Misspelled words, 63–64
Money, 51
Names
capitalization of, 39
titles preceding, 39
nauseous/nauseated, 63
Nouns
defined, 32
possessive plural of, 38
as sentence subjects, 94
Numbered lists
in Microsoft Word documents, 122–23
Numbers
articles and, 56
commas in, 51
fractions, 46
hyphens in, 46
style sheets and, 25
in tables, 80
Online editorial resources, 10–11, 27–28
Onscreen and online editing, 103. See. See also Electronic editing; Web editing approaches
Page numbers, headers, and footers, 66, 83–84
passed/past, 63
PDF documents
creating, 140
defined, 139
different routes to editing, 140–44
file attachments for, 156
Hand tool for, 144–45
Highlight Text tool for, 144, 145–48, 158
Note Tool for, 144, 145, 146, 148–49, 158
printing options for, 152–55
queries in, 20
quick reference for, 158–59
Search feature for, 157
Show Comments List for, 152, 158
spell-checker for, 23, 144, 157
Summarize Comments for, 154–55, 158–59
toolbar tip for, 144
working on paper, 141–42
working on paper and onscreen, 142–43
working onscreen only, 144
Periods
as list lead-ins, 77
quotation marks and, 52
persuade/convince, 62
phase/faze, 62
Positives, using, 95
Possessives, 38
PowerPoint files
defined, 161
Drawing toolbar, 168
editing embeds, 163–64
global edits in, 164
graphs, 167
inserting comments in, 168
making changes directly in, 164–68
marking up printouts of, 162–63
objects from elsewhere in, 167, 170
printing, 169
quick reference for, 169–70
recording changes in, 168
slide master for, 164
Slide Show view for, 166–67, 170
slide-by-slide editing in, 165–67
three ways to edit, 162
predominant/predominate, 63
Preliminary skim, 21
Prepositions
defined, 32
object pronouns and, 37
sentences ending with, 45
in titles, 41
principal/principle, 63
Project information checklist, 8
Pronouns
defined, 32
in grammar checklist, 65
as sentence subjects, 94
subject vs. object, 36–38
Proofreader's marks, 15,
Proofreading
Proofreading checklist, 21
Proofreading Checklist, Professional, Professional 8-Stage, 208–11
Proofreading techniques and tools
editorial marks, 14–16
online resources, 10–11, 26–28
queries, 16–20
stages of review, 20–23
Proper nouns
capitals and, 39
defined, 32
Punctuation
apostrophes, 38, 57–58, 65, 99, 174
commas, 42–44, 51, 52, 65, 73–74
consistency in, 73–74
exclamation points, 52, 53, 99
style sheet example, 26
Web content and, 174
Punctuation checklist, 65–66
Queries
efficient handling of, 17–18
in electronic files, 20
on paper, 19–20
respectful tone for, 18
reviewing, 20
Quick references
for PDF documents, 158–59
for PowerPoint files, 169–70
for Word documents, 136–38
Quotation marks
checklist for, 66
punctuation inside of, 52
tip on using, 52
Redundant phrases, 95
Reference books
online resources, 10–11, 26–28
Ross-Larson, Bruce, 9
Screen captures, 173–74
Search lists, 13–14
Searching
in Microsoft Word documents, 114–15, 137
Seasons, names of, 40
Second pass, 22
Semicolons
correct use of, 53–54
quotation marks and, 52
semiweekly/biweekly,61
Sentences
conjunctions at start of, 45
prepositions at end of, 45
site/cite, 62
Skillin, Marjorie E., 10
Slide Master, , PowerPoint's
Spacing
checklist, 66
in Microsoft Word documents,124–26
Spell-checker
in Adobe Acrobat, 23, 144, 157
in Microsoft Word, 16, 23, 114,137, 144
Spelling
checklist, 65
consistency in, 69–71
words often misspelled, 63–64
Split infinitives, 49–50
Stages of editing, 20–23
Static text, 178
stationary/stationery, 63
Style sheets
consistency and, 68
Expanded/Professional Style Sheet Template, 204–7
house style sheet, 13
search lists and, 13–14
Starter Style Sheet, 25–27
Subject-verb agreement, 33–35, 65
Sullivan, K.D., 10
Symbols, Microsoft Word, 116–17
Symbols and icons
consistency for, 75
global audiences and, 99
Tables
breaks in, 81
consistency in, 85
numbers in, 80
placement of, 81
style of, 81
titles for, 80
Tables (Microsoft Word)
breaking, 126
deleting and moving, 127–28
repeating heading rows in, 126–27
splitting and merging, 127
Tables of contents
automatically generated, 84, 128–32
checklist for, 66
consistency in, 84–85
in Microsoft Word, 128–32
tack/tact, 63
take/bring, 61
Techniques and tools
editorial marks, 14–16
online resources, 10–11, 26–28
queries, 16–20
stages of review, 20–23
Tenses, verb, 35–36
that
globalization and, 98
in titles, 41
which versus, 59–60
their/there/they're, 63
Thesaurus.com, 28
Titles and headings
consistency of, 81–82
in tables, 80
Titles of offices, 40
Titles preceding names, 39
Track Changes tools (Microsoft Word), 106–13, 136
Typefaces
consistency for, 74–75
for labels, 83
in Microsoft Word, 124
in TSP Trio, 82
Undo command (Ctrl+Z), 115, 138, 149
United States–centered wording, 99
Verbs
adverbs and, 57
defined, 32
in grammar checklist, 65
infinitives, 49–50
passive versus active, 94
subject-verb agreement, 33–35, 65
tenses, 35–36
Walsh, Bill, 10
was/were, 59
Web editing approaches
brief description of, 171–72
dynamic and interactive features,171, 178–80
electronic reporting forms, 168, 172–73, 181
hard-copy edits, 172
screen captures, 173–74
Web editing issues
checklist for, 182–83
consistency, 175–76
global audiences, 176–77
placement of text, 178
punctuation, 174
screen resolution, 180–81, 183
scrolling, 183
Webopedia.com, 28
which/that, 59–60
who/whom, 60–61
whose/who's, 63
Word choice and tone, 91–92
Word documents
advanced options for, 128–35
alphabetical lists in, 117–18
breaks in, 116
Comment feature for, 110–11, 136–37, 164
comparing documents in, 134, 137
compression of, 135
ease of editing in, 105
fonts for, 124
formatting tools for, 118–28
heading levels in, 134–35
hyperlinks in, 132
keyboard shortcuts for, 138
less help in, 118
macros for, 121
PowerPoint slides embedded in, 163–64
quick reference for, 136–37
spacing in, 124–26
spell-checking, 16, 23, 114, 137, 144
symbols in, 116–17
tables in, 126–28
tables of contents for, 128–32
text comparison tools in, 134
toolbars for, 106, 107, 119–21
tracking changes in, 106–13, 136
word count for, 133
Word tables
breaking, 126
deleting and moving, 127–28
repeating heading rows in, 126–27
splitting and merging, 127
Wordiness, 95
Words Into Type, 10
Words most often confused, 61–63
Words most often misspelled, 63–64
Writing, clear, clear
checklist for, 102
description of, 87
globalization and, 98–101
guidelines for, 91–92
levels of editing and, 87–90
makeover example, 91–93
overall structure and, 91
12 tips for, 93–95
Web content and, 176–77
wordiness watch list, 95
you, addressing reader with, 94
yourDictionary.com, 28