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Index
Who Should Read This Book
How This Book Is Organized
Part I: Creating Proper PDF Files
Chapter List
Chapter 1: Acrobat Parts and WorkflowAdobe Acrobat is not about creating original documents. Acrobat is a software technology designed to make the conversion, distribution, and use of digital documents easier, more compatible, expandable, and more flexible. Acrobat technology comprises several components including AdobeReader, Acrobat (Professional and Standard) Distiller, and the PDF document itself. Workflow, simply stated, is what you do and the order in which you do it. Successful creation and use of PDF documents and Acrobat technology require that certain functions, such as original page layout document construction and preflighting, be properly completed prior to the creation of a PDF document. In addition, the most successful PDF-oriented workflows require that PDF documents be formatted for specific types of uses. Working in Native Documents vs. PDF Files Document applications such as Adobe InDesign and QuarkXPress and their files are used for document design and creation, whi
Chapter 1: Acrobat Parts and Workflow
Acrobat Technology and PDF PartsThere are now five basic components to Acrobat technology: Acrobat Distiller The PDF document file Adobe Reader The Acrobat application itself, which now comes in two flavors: Standard and Professional Acrobat Elements (new in Acrobat 6) Acrobat technology, like most other Adobe products, is also extensible and supports a variety of Adobe and third-party plug-in technologies. Acrobat Distiller Acrobat Distiller is the application used to convert a native file document, such as an InDesign or QuarkXPress document, into a PDF document. In order for Distiller to work its conversion magic, you must convert the original document file into a PostScript file that contains PostScript language code (described later in this chapter). This conversion is done with a PostScript printer driver. Distiller then converts the PostScript code into a PDF document file. This process is known as distilling (and is sometimes referred to as normalization) and creates the viewab
Acrobat Technology and PDF Parts
PostScript PartsI’ve already discussed the fact the PDF files are based upon the document language called PostScript. PostScript is our preferred language because it is sophisticated and powerful enough to allow us to perform tasks such as scaling, stretching and rotating type, stroking and filling graphics, working with both pixel- and vector-based images, and performing sophisticated printing chores such as separating colors. PostScript, which was developed by Adobe, has become the graphics industry standard language for creating and outputting complex pages and is the foundation of a PDF file. The PostScript Language The PostScript language is the background code describing what is in the document, much like HTML code is the behind-the-scenes code that creates a web page. Below is a section of PostScript code—Distiller converts this code into a viewable and editable PDF file. /Adieresis/Aring/Ccedilla/Eacute/Ntilde/Odieresis/Udieresis/aacute /agrave/acircumflex/adieresis/atilde/arin
PostScript Parts
PDF vs. PostScript Document WorkflowsAs you will see, there are many processes, or workflows, for creating PDF documents. Various specific workflows may work better than others, depending upon the application you work with and your workflow objectives. In this section I will map out a complete, standard, high-quality PDF document-creation workflow. In Chapter 4, “Distilling to the PDF You Want,” I will consider some alternative workflows and discuss where the various workflows might be used. In the early days of desktop publishing we employed a straight PostScript workflow in which documents were converted to PostScript code via a printer driver and sent only to print, either directly to a printing device or via a PostScript file. This was a print-only workflow. In addition, the PostScript file, while complete (if it was made properly—more on this later), was not viewable or editable and it was large. Modern PDF workflow provides us with same completeness of the PostScript file but wit
Chapter 2: Creating Pre-PDF DocumentsThe text and graphics you choose and place in the document, how you construct your initial document, and how you handle your document after it is constructed and then converted into a PDF file all strongly affect the quality of your PDF document. In this chapter we focus on the details of putting a document together for various uses and preflighting that document before converting it to PDF. Using the Proper Page Layout Application Choosing the right text and graphics components to place in your page layout file starts with choosing the proper page layout application. For some purposes the use of a word processing program is adequate; for others you will want to learn and use a professional page layout application. You will also want to choose the best graphics components and font files for your needs. Most file-creation applications fall into one of three categories: word processors, graphics creation tools, and page layout applications. For the be
Chapter 2: Creating Pre-PDF Documents
Selecting and Preparing the Best GraphicsRegardless of whether you use your PDFs on the Web, in desktop work, or in high-quality print output, you will want to pay attention to the quality of your graphics so that your PDFs will view well, at least on screen. If you plan to output your PDFs on high-resolution devices such as commercial printing presses, you will want to pay particular attention to the dimension, resolution, color space, and file format in which you save your graphics. Following is an overview of some of the key issues to attend to when creating and formatting your graphics. Controlling Image Quality To assure good-quality images, you should make key fundamental adjustments (in a graphics application, of course) including setting the overall brightness and contrast control and performing basic color corrections for color images. You initially control brightness and contrast by setting the proper highlight and shadow starting points (usually with an editable histogram, l
Choosing and Assigning Fonts AppropriatelyLike graphics, font files need to be properly linked to document pages. But unlike graphics, there are no internal proxy font files to maintain the active links with the external font files. Each time a document is closed and then reopened, new links need to be established with the font files, and because of a myriad of naming and font-recognition problems (which are too lengthy to get into in this book), relinking with the same font files used the last time the document was opened often does not occur. Following are some tried and true, and hard won, font management guidelines to help you make sure you select, use, and maintain the font and typesetting integrity of your documents. Separating Operating System Fonts from Document Construction Fonts Every version of every operating system, whether it’s Windows, Macintosh, or something else, requires a minimum set of fonts, known as operating system (OS) fonts, that are used by the OS to provide b
PreflightingPreflighting is the preparation of a file for a specific use, such as for printing on the desktop, commercial printing, or use on the Web. In the case of PDF files, this could be any of these uses, so it is important to first identify the purpose for which your original and PDF files will be used. There are two types of preflight: content and technical. Content preflight, where you check to make sure all the components are present, is the more critical of the two for the document creator to perform, because only the document creator can supply the proper pieces to the document. In technical preflight, you check for items such as file format, resolutions, and color space conversions. You can change some technical items, such as file format, along the way in a workflow, although this can be time consuming and therefore costly. You should note that once you’ve converted a native document file into a PDF, editing is often an even more costly and time-consuming process than work
Chapter 3: Creating Quality PostScript FilesAfter you have created graphics, set type, combined all your document components properly in a good page layout program, and performed a competent preflight, you’re ready to proceed to the next step in making a PDF document. At this point there are many ways (too many to cover here) to convert your page layout document into a PDF document. Here I will focus on creating a PostScript file and using Distiller, because this is the method that provides you with the most controls, is the most flexible, and will typically yield the highest-quality PDF document. So, the next step in your PDF workflow is making the PostScript file. This file, if properly made, will contain all the document components necessary to create a high-quality PDF. Once I discuss how to properly create a PostScript file, you will learn how to streamline the process through the use of print styles. PDF Creation Methods As I mentioned in this chapter’s introduction, there are ma
Chapter 3: Creating Quality PostScript Files
Selecting a PostScript Printer DriverAs I discussed in Chapter 1, the printer driver you select is crucial because that’s what creates the actual PostScript code that describes your document and its components. And it is worth emphasizing that you should select the proper PostScript printer driver before you construct your document, because the driver feeds information back into the document as well as into the PostScript file. Note If you are not sure of the final use of the document prior to constructing it, at the very least assign a generic PostScript printer driver before beginning your document construction, as changing from a non-PostScript to a PostScript printer driver is likely to have the greatest feedback effect on your document layout. The first part of this chapter illustrates how to install and assign a PostScript printer driver, and the rest of this chapter shows you how it is used to provide various choices in the Page Setup and Print dialog boxes, to create the PDF y
Understanding Page and Output SettingsAfter you have assigned a PostScript printer driver, it is time to set up the page and print setup dialog boxes in preparation for creating your PostScript file. Depending upon your operating system version, application and version, and the printer driver you have selected, the distribution and organization of the page and print setup fields will vary. However, the key settings to which you need to pay attention are common to all applications, even if they are organized differently. Here I will go through and discuss the most common settings using QuarkXPress on the Macintosh, where most of the important print settings are accessible through one window, the Print dialog. You should be able to easily adapt this discussion to your specific OS, applications, and printer drivers. These output settings will typically be found under the File menu, in either the Page Setup or Print choices. Later in this chapter, the section “Choosing Job-Specific PostScr
Choosing Job-Specific PostScript SettingsThe previous section covers the meaning and uses of a wide variety of print settings. This section offers some setting suggestions for specific types of output. Most of this section contains tables with recommended settings as well as a brief discussion of some of the key or unique settings for that particular use. Print Settings for Commercial Printing Key concerns for commercial print output with PDF documents are using registration marks; making your PDF document size large enough to accommodate any crop, trim, fold, and registration marks; having everything print at 100 percent; having CMYK ± spot colors rather than RGB colors; and setting bleeds properly. Table 3.1 shows an overview of settings for creating PDF files for commercial printing. Table 3.1: Commercial Print Setup Key Variables Setting Value Notes Separations Off You will typically send in composite color files that will be separated at the printing company. Registration Marks On
Assigning PostScript SettingsOnce you have finished configuring the print settings, there is one final task to make sure that your PostScript files, and therefore your PDFs, contain all the required elements and are properly configured. This involves configuring the PostScript file settings. Sometimes these settings are obvious and sometimes they are buried in some submenu or dialog box. Here I will go through my process of locating and configuring my PostScript settings. You will go through a similar but somewhat different specific process depending upon the OS, application, and printer driver you are using. Windows users, please see the following Note. Note In the Windows OS, the main difference is that the Printer Driver is on the Print dialog window instead of in the Setup tab and the user has to click Properties to access specific setup and PDF conversion settings. Creating the PostScript File Now to complete the final steps for creating a PostScript file (remember that your wind
Streamlining the PostScript Creation ProcessNow that you see how complex the whole PostScript creation process is, it’s a wonder that anyone ever gets it right! But have heart. I have a nifty solution for you that will simplify your PostScript life considerably. Using Print Styles The entire process covered under “Understanding Page and Output Settings,” with multiple tabs with dozens of choices, can be simplified to just one menu choice—yes, that’s right, one menu choice. The magic one-button solution is print styles. All advanced page layout applications, including QuarkXPress, InDesign, FrameMaker, and PageMaker, offer print styles. The details differ from application to application, but in general here’s how the process works: Create a print style for every type of document you may want to print. (Figure 3.18). These styles will then show up in your Print windows, usually under a Print Styles menu. Figure 3.18: Create Print Styles (left) and then look for them in your Print window
The Final Step: Saving Your PostScript File The final step in the whole process is creating a PostScript file: When you changed the Destination in the unnamed printer window from Printer to File, the Print button probably changed from Print to Save. Click that button, and a Save or Save File window will appear (Figure 3.20). Figure 3.20: Browse to where you want your PostScript file saved. Locate the folder where you would like to save your PostScript file. Name your PostScript file. It should have either a .ps (Macintosh) or .prn (Windows) filename extension. Click the Save button once again to create the PostScript file. In the next chapter you will see how to control the conversion of this PostScript file into a PDF using Distiller to suit any final output. In addition, we will explore a few alternative methods of creating PDF files.
Chapter 4: Creating the PDF You WantAfter you have combined your text and graphics in a page layout document and done a preflight on it, you are ready to create a PDF document. There are numerous ways to make a PDF. If you have created a PostScript file, you can go directly through Distiller. There are also methods for creating a PDF directly through other applications. Creating PDFs Directly through Distiller If you have created a PostScript file, you will likely proceed directly through Distiller to create a PDF document. Distiller provides a series of preset or default settings from which to choose, or you can create your own customized Distiller settings. For most PDF creations, selecting one of the default settings will be all you need to do, so let’s cover those first ( Bonus chapter “Complete Distiller Settings” on the CD). Note Old hands at Acrobat and Distiller will note that with the release of Acrobat 6, Adobe has changed the name of Distiller Job Options to Distiller Setti
Chapter 4: Creating the PDF You Want
Fine-Tuning Distiller Settings for Your PDF PurposeIn some circumstances the Distiller Default Settings give you almost what you want. Distiller Default Settings are completely customizable through editing some 72 Distiller setting values. Here we will discuss two of the more common fine-tuning adjustments you may want to make to your Distiller settings. Learning how to adjust these two Distiller settings will provide you with a good introduction into customizing Distiller settings. Creating Small PDFs for the Web with Font Integrity Preserved The Smallest File Size Distiller Default Setting produces a small PDF that will travel nicely across the Web. The only disadvantage of this choice is that the font files used to create the original document are not included in the PDF, so your typesetting integrity may not be preserved. This is because Acrobat Multiple Master font files may be used to create substitute font characters whenever your PDF is opened. This is particularly true if you
Managing Distiller Settings FilesOnce assigned (default) or created (custom), Distiller settings can be saved, added, deleted, or shared. This functionality makes it much easier to use and reuse Distiller settings. For all of these actions, you need to know where Distiller stores its settings. They’re found in the program’s Settings folder, located as follows: Windows: C:/Program Files/Adobe/Acrobat 6.0/Distiller/Settings Mac OSX: ~/Users/Shared/Adobe PDF 6.0/Settings Saving Distiller Settings To save a Distiller setting, follow these steps: Choose Settings > Edit Adobe PDF Settings (or use the keyboard shortcut /Ctrl+E). Click the Save As button. Name the Setting; here, I’ve used “Taz Press.” Locate the Distiller Settings folder (Figure 4.11) and place your new Distiller setting there. You will see the other settings already there, and this will make your setting available for use in Distiller. Figure 4.11: Saving a setting to the Distiller Settings folder Adding Distiller Settings Yo
Setting PDF Document Security through Distiller One of the nifty features of PDF files is that you can control who has access to them and what can be done with them. You do this by setting PDF security options. There are two ways to assign and control the security of a PDF document: through Distiller when creating the PDF and in Acrobat after the PDF has been created. Here I cover controlling security during distilling. To access the dialog where you assign security functions to a PDF file, first set the other options in your Distiller setting, especially the Compatibility setting in the General tab. Note The level of security offered will depend upon the Compatibility selected in the General tab: Acrobat 3 and 4 use 30-bit RC4; Acrobat 5 and 6 use 128-bit RC4. Once your Distiller setting is arranged the way you want it, select Security from Distiller’s Settings menu (or use the shortcut /Ctrl+S). A Security dialog will appear (Figure 4.15). Figure 4.15: Distiller’s Security dialog Pa
Controlling Distiller PDF File Location and LoggingBy default, Distiller will automatically create and save a log of the distilled job and place the distilled PDF in the same folder as the PostScript file. You will probably want to change these default processes, which are controlled through Distiller Preferences. Here’s how: Select Distiller Preferences (Figure 4.16): in Windows choose File > Preferences (Ctrl+K) or on a Mac choose Distiller > Preferences (+K). You will notice that the Windows and Mac versions of this dialog have slightly different options. I recommend that you set the options in the Preferences panel as follows: Select the Ask For PDF File Destination radio button. Setting this preference will allow you to redirect the destination of your finished PDF file to a folder other than the one that contains the original PostScript file. Check Delete Log Files For Successful Jobs to remove the files that you will likely never pay attention to or need. Check Notify When Watch
Improving Distiller’s Efficiency with Watched FoldersEarlier in this chapter you learned how to properly configure Distiller to create just the type of PDF you want. As you now know, there are six tabs and some 72 different Distiller settings that can be configured—so it’s easy to make a mistake in all this. You also learned how to use default Distiller settings and to save sets of custom Distiller settings for easy access to help simplify the use of Distiller settings. But there is an even faster method for applying Distiller settings: watched folders. Watched folders are “hot” folders that have Distiller settings files assigned to them. All that is required to create the PDF file of your choice is to print a PostScript file to the watched folder, and Distiller takes care of the rest. Here’s how to make it all happen. Creating and Configuring a Watched Folder To create and configure a watched folder, Create a folder on your hard drive; label it Press 150 lpi. This will be the folder y
Creating PDFs from within Non-Acrobat ApplicationsThe first section of this chapter dealt with creating PDF files working directly with Distiller. As I said, this is often the preferred method of creating PDF files because it gives you immediate access to Distiller and its settings. Alternatively, you can create PDF files from within other applications such as your page layout program. While it is not possible to cover all the PDF creation methods, I’ll talk about some of the more common applications, which will not only provide you with specific instructions for these applications but also provide you with a good background for dealing with similar applications and PDF creation circumstances. Alternative PDF Creation Methods When creating PDF documents in applications other than Distiller, it is good to know whether your application has its own built-in Distiller-like functionality or if Distiller is being used indirectly (such as with PageMaker 4.5 and QuarkXPress 5) to create the PD
Part II: Fundamentals of Acrobat
Chapter List
Chapter 5: Controlling Acrobat and Access to Your PDFsAcrobat provides two levels of control over how the Acrobat application and PDF files look and behave: through setting Acrobat application preferences and through setting individual PDF document properties. Document Properties settings take precedent over Acrobat Preferences settings, which allow you, the creator of a PDF file, to define how that PDF file will look and behave when you send it elsewhere. I’ll cover Acrobat Preferences first and then show you how to control individual document properties. Controlling How Acrobat Behaves Your Acrobat application can be made to behave in any number of ways through control of its preferences. To access Acrobat Preferences, choose Preferences from the File menu (Windows) or the Acrobat menu (Mac), or type /Ctrl+K. The Preferences window will appear. As you can see, there are quite a few preferences. Here we will cover a few of the most important fundamental preferences to get you started
Chapter 5: Controlling Acrobat and Access to Your PDFs
Controlling the Look of Individual PDFs In addition to being able to control the Acrobat application, you can also define how individual PDF documents will look and behave when they are opened. You do this through the Document Properties menu option. Getting Familiar with the Other Preferences Here we have covered some of the more important initial preferences used to give you control over some of Acrobat’s basic functions. As you can see, there are many more preferences to control. We will return to many of these as we cover new skills. But I suggest that it is a good idea for you to take a few minutes to peruse the various preferences offered here, so that you know what is available. Then when you start using other Acrobat tools and capabilities, you might remember that you saw some control for those features in the preferences. Just use the Up and Down arrow keys to navigate through the various preferences. Note Any characteristic controlled through the Document Properties will tak
Controlling Who Has Access and What They Can Do to Your PDF Acrobat provides a complete set of access and use controls through its security functions. You can control who can open and view your PDFs as well as who can edit and output them with varying levels of permissions. PDFs also offer digital signature capabilities for document tracking and authorization. And this is easier to set up and use than you might think. Here is how it all works. See What Access You Have to a PDF If you can open a PDF, you already know that you have been allowed access. To check to see what restrictions might have been placed on its use, you once again consult the Document Properties. Here’s how to open those properties and view the current settings: Note The rest of this chapter describes how to change various security settings. Open the Document Properties by choosing File > Document Properties or by typing /Ctrl+D. The Document Properties window appears. Select Security from the list of Document Prope
Chapter 6: Using Acrobat and Navigating PDFsAcrobat 6 provides a wide variety of tools and methods for managing the program itself and for navigating your PDFs (although I favor keyboard shortcuts for speed). If you are visually or hearing impaired, Acrobat has tools to help you get around in PDF documents. Customizing Tools, Palettes, Menus, and Tabs There are several ways to navigate around a PDF document and through multiple PDF files and the Acrobat tools. For speed reasons, I usually prefer to use keyboard shortcut methods to navigate around and through Acrobat tools and PDF documents. However, there are some tools and controls that you can access only through the mouse. Some users prefer to mouse around, and in fact there are times when the manual controls are convenient, such as when your hand is already on the mouse and the pointer is near the page control. So, in this section I look at both the mouse-manual and keyboard-shortcut methods. Customizing Acrobat Tools and Palettes
Chapter 6: Using Acrobat and Navigating PDFs
Navigating In and Though PDF DocumentsAcrobat provides several ways to navigate through your PDF documents. There are both mouse-oriented and keyboard shortcut–based techniques in Acrobat to help you navigate and access tools easier and faster. Here are some of the ones that I think will help you most: Navigating by Mouse There are several useful mouse-based tools in Acrobat, including the Navigation palette, the window controls, and the Navigation pane. Let’s look at all three: Using the Navigation Tool Palette to Navigate First make sure that the Navigation tool palette is available. If you do not see it, choose View > Toolbars > Navigation. This toolbar can be either stationary or floating ( “Floating Tools” earlier in this chapter). Once visible, this Navigation palette will allow you to move forward and backward one page at a time, move to the beginning or the end of the document, or go to the previous or next view with a click of the mouse (Figure 6.7). The Previous View and Next
Making PDFs More Accessible In addition to the view and navigation tools we previously covered, Acrobat offers some view and navigation tools designed specifically to help motion-impaired, visually impaired, and hearing-impaired people access Acrobat and PDF documents. Preparing PDFs with Accessibility in Mind PDF accessibility starts when the documents that are to become PDFs are created and then converted into PDF documents. Be sure to keep this in mind during both the construction of the original page layout document and when the page layout document is distilled into a PDF. Structured and Tagged Document Construction Making sure that PDF documents are properly structured and tagged when they are created is important to creating a flexible PDF. Here are some key tips: Choose a current PostScript printer driver when creating your PostScript files ( Chapter 3, “Creating Quality PostScript Files”). If you are not going through the PostScript route to creating PDF files, then check to m
Chapter 7: PDF Document ManagementBecause PDF documents are page- rather than document-based, you can easily manipulate pages in any wide variety of ways. PDF documents and their pages can be manipulated, compared, optimized, and numbered, and they can have headers and even watermarks added to them. You can work in layers in Acrobat and search their contents to your heart’s delight. Heck, Acrobat even has tools to make IT managers smile. It’s the page-based nature of PDF documents that makes much of this manipulation and management possible. Let’s see how to do all this cool stuff. Manipulating PDF Document Pages You can manipulate pages in any number of ways in Acrobat. You can add, subtract, crop, rotate, replace, extract, and change the order of pages. Documents can be compared, optimized, and numbered, and can have headers and even watermarks added to them. You can work in layers in Acrobat and search the contents. Acrobat even has tools to interest IT managers. The page-based natu
Chapter 7: PDF Document Management
Comparing PDF DocumentsIf you work with multiple versions of the same document, one of the handy capabilities of Acrobat is the ability to compare the contents of two PDF documents. I often use this comparison capability when I am working with several versions of a brochure I am making and there has been some time between versions, or several changes have been made and I can’t remember exactly what has been changed. Here is how to compare documents: Launch Acrobat. Note It is not necessary to have the two comparison files open, but if you do they will appear in dropdown menus in the Compare Documents window for easy selection. Choose Document > Compare Documents. The Compare Documents window appears (Figure 7.13). Figure 7.13: Compare Documents dialog Configure this Compare Documents window to suit your needs: Compare and To Select two PDF versions of the same document for comparison—in this case, two versions of a brochure named earlybird.pdf and regular-brochure.pdf—by clicking the
Adding Repeating Page Elements to PDF DocumentsFundamental repeating document page elements such as headers, footers, page numbers, backgrounds, and watermarks can be added to and removed from PDF documents through Acrobat. Because of this capability, in some cases you may want to alter your workflow to handle these page elements in Acrobat rather than your original page layout application. Adding, Editing, or Removing Headers and Footers Adding headers and footers is a simple procedure. (Adding dates or/or page numbers is just a variation of adding a header or footer.) Single or multiple items can be added as Headers or Footers as we will see below. To insert or edit these elements, choose Document > Add Headers & Footers and configure the resulting dialog (Figure 7.15). Figure 7.15: The Add Headers & Footers dialog and its preview Building Elements in Acrobat Instead of Page Layout Altering your workflow to control recurring page elements in Acrobat rather than in your page layout ap
Using Layers in AcrobatWhile you cannot create layers using Acrobat, documents created out of applications such as AutoCAD and Visio, which are created in multiple layers, can be saved, viewed, and manipulated as multilayered PDF files. Layers are a handy way to separately display various kinds of data in complex documents, such as different floors in a building blueprint or physical versus cultural information on a map. Layers in PDF documents can be renamed and merged; in addition you can control the properties of layers and adjust how they display through the Default and Initial View settings. Layers Navigation, Commenting, and Editing Once you learn how to view and select layers, you can treat the content in those layers pretty much like the elements of any PDF document page. Layers, like any other PDF page elements and locations, can utilize navigation links such as bookmarks and destinations, can receive comments, and can have their text and graphic components searched and edited
Playing Search and FindAcrobat provides some impressive capabilities for searching and replacing elements in PDF documents. Acrobat supports both a simple search function, which is typically used on individual PDF documents, and a more sophisticated function that allows you to search multiple files through the use of a searchable index. Searching an Individual PDF To search for something in an individual PDF, follow these steps: Open the PDF you would like to search. To open the Search PDF pane and initiate the search capabilities, do one of the following: Click the Search tool in the Tool palette. Choose Edit > Search. Press /Ctrl+F. The Search PDF pane appears, usually to the right of the current Document pane (Figure 7.25). Figure 7.25: The basic Search PDF pane Configure the Search PDF pane to suit your search criteria: Enter a word or phrase you would like to search for. Make the word or phrase as specific as possible to narrow the results. Here I have entered the phrase “Distille
Chapter 8: Building Presentations and FormsPDF documents are most commonly used as a medium for transferring a document, such as a page layout or word processing document, into a readily viewable and transferable format. This is usually done without much thought given to how the PDF format can be used to enhance the presentation and/or expand the content and usefulness of the original document. The Acrobat application and PDF document format can be used in almost limitless ways. In this chapter we will explore two common and very useful variations of PDF documents: as presentations and to deliver editable forms documents. Once you see and master the capabilities and tools in this chapter, not only will you know some very useful PDF techniques, but knowing these PDF variations will likely send you off to develop your own special uses for PDFs. Creating and Using PDF Presentations The ability to create PDF presentations in Acrobat solves a number of common problems. First, using PDF as a
Chapter 8: Building Presentations and Forms
Creating and Using PDF FormsOne of the many great features of Acrobat and PDF is that they can be used to create, fill in, and distribute forms. This solves that common problem that is created when a form is generated in a custom forms program or extension that most people do not have, requiring that they print the form in order to fill it out and then send it by mail or fax. The PDF capabilities of Acrobat and PDF allow you to create the final form in Acrobat and then edit and distribute that form electronically, keeping the entire process digital. And of course, using Acrobat’s Security features allow you to control access and use of your PDF form. The following sections tell you how forms work. Creating Form Templates You will typically design the template or background for a PDF form in a document creation application such as InDesign or Word. This form layout will then be made interactive in Acrobat using the Forms tool. Design and lay out the form you would like to create, prefer
Filling Out PDF FormsAcrobat provides for both mouse and keyboard navigation of forms. Text fields, if they are properly constructed, should allow users to move logically and progressively throughout text and text fields simply by pressing the Tab key. Also be aware of and look for mouse-activated menus and actions as well as signature locations. Automatically Filling in Form Fields Acrobat provides the ability, through its Application Preferences, to allow you to automatically fill in repetitive form data, saving you time, typing, and spelling mistakes. Once this feature is activated, when you begin to fill in identical data, such as your name or address, in a form field, Acrobat will offer up the data for you. Here’s how to activate the auto-forms: Choose File > Preferences or Acrobat > Preferences. The Preferences window will appear. Select the Forms category from the list on the left side of the window (Figure 8.42). Figure 8.42: Forms Preferences settings Among the options in this
Chapter 9: Collaborative Publishing and InteractivityIn addition to allowing you to repackage and redistribute text pages in a flexible format, Acrobat provides a wide variety of interactive features, including collaborative publishing tools and multimedia capabilities. Guiding Your Viewers with Bookmarks PDF documents can serve as a very flexible work-in-progress document format. With Acrobat’s collaborative publishing tools you can lead your collaborators though a document, make comments and suggestions, share comments, track document versions, and even use digital signatures to track and protect your work’s progress. Note You need Acrobat, not just Adobe Reader, in order to use the collaborative publishing features described here. Chapter 5, “Controlling Acrobat and Access to Your PDFs,” for details on digital signatures; Chapter 10, “Acrobat E-mail, eBook, and Web Features,” for information on web and e-mail collaboration. If you would like to direct your PDF viewer to various par
Chapter 9: Collaborative Publishing and Interactivity
Guiding Your Viewers with Bookmarks
Collaborating with CommentsIn addition to leading viewers around a PDF document with bookmarks, you can comment on various aspects of a PDF document and use those comments to navigate through a PDF. Acrobat provides two levels of Review and Commenting tools—basic and advanced. Here is a guide on how to use them: There are four basic Commenting tools: the Note, Text Edits, Stamp, and Highlighting tools. To activate these tools if they’re not already visible, click the Review & Comment icon in the main tool palette, and choose the Commenting Toolbar option (Figure 9.7). Figure 9.7: Open the Commenting toolbar. You can drag this toolbar out of the main tool palette to float on its own, as shown. Also, the Text Edits, Stamp, and Highlighting tools have multiple variations and can be further detached to their own even smaller toolbars. Note When you are through commenting on a document, be sure to save all of your comments, additions, and changes. In fact, it’s a good idea to do a save per
Adding Multicolumn and Multidocument NavigationIn addition to using bookmarks and comments to navigate through a PDF document, Acrobat has another level of sophistication that allows you or your document viewer to navigate interactively through a multicolumn PDF or several PDFs. Tools such as articles, links, and destinations allow you to lead a viewer through a very specific course of linked information, which may or may not be sequential in the document and may not even be limited to one document. You can easily lead a viewer through multiple columns of text and to jump page locations for copy that continues on another page. Or, you can skip around a PDF document or documents to show a viewer a series of related topic elements that have no relationship to the original document organization. Using Multicolumn Navigation Links—Articles When you want to lead a viewer through multiple columns and/or jump pages in the same document, you can use the Article tool to define a series of seque
Adding Sounds and Movies to Your PDFs In addition to text and graphics, PDF documents support the addition of other media as well, including sound and movies. If you have been through the previous exercises of adding links to your PDFs, you already have acquired the skills to add sound and movies. You can add either sound or movies to your PDF document. They are added and configured pretty much the same way, and I’ll work with a sound file to show you how it’s done. Note I’ve included a sound file (FireIceSong.aif) and a movie file (Intro 1 Avoiding The Blues 2.mov) on the companion CD for you to experiment with. Adding Media Buttons Adding sound is just like creating a link but with the Sound tool. Here’s how: Select the Sound tool from the Advanced Editing toolbar. Click and drag across the area where you would like to have the button for activating the sound file. In the Add Sound dialog (Figure 9.25), click the first Choose button to locate the sound file you would like to link to
Chapter 10: Acrobat E-mail, eBook, and Web FeaturesIn addition to working with standard PDF files on individual computers, Acrobat offers some very useful e-mail, web, and eBook capabilities. PDF documents can be created and immediately sent across the Web and can even be created over the Web. Collaborative publishing can occur in real or delayed time, across intranets and the Internet; standard PDFs can be reformatted into eBook documents and used on a variety of devices. We are really just starting to think about and use documents in a variety of non-traditional ways, making it easier and more flexible for us to work and communicate. And the flexible cross-platform and page-based nature of Acrobat technology and PDF documents makes them excellent vehicles for exploring and expanding ways in which we can use documents. E-mailing PDF Documents PDF documents are designed to be sent over the Internet. PDFs are what we call “Internet-safe”—that is, they are designed to be sent across the
Chapter 10: Acrobat E-mail, eBook, and Web Features
Collaborating via E-mailIn Chapter 9, “Collaborative Publishing and Interactivity,” you learned how to use the collaborative publishing tools, such as commenting, that PDF has to offer. As we discussed, you can send Acrobat comments either as part of an entire PDF document or as much smaller .fdf files. These collaborations can also occur directly via e-mail. Note Using Acrobat’s collaboration tools requires either the Standard or Professional version of Acrobat. Sending Comments for Review Once you have added comments to a PDF, you can initiate an e-mail-based review session by using Acrobat’s built-in e-mail-savvy review tools. Here’s how: Open and add your comments to a PDF document. You can follow along here with the PDF document we used in the preceding chapter, Chapter8Commented.pdf. (Look for it in the Chapter 9 folder of the companion CD.) MAPI-Savvy E-mail Applications Acrobat’s e-mail capabilities work only with e-mail applications that are compatible with MAPI (Messaging Ap
Converting Web Pages into PDF Documents In addition to working in Acrobat on your own workstation, you can take advantage of PDF-oriented services available over the Web. You can create PDF documents from web pages, search them, and even preflight them. Note You need Acrobat, not just Adobe Reader, to participate in most web-oriented services. It’s easy to convert websites and pages into PDF documents. When you do so, all internal and external links can be maintained, and the PDF format is easy to manage and navigate. You can convert internal links into bookmarks, which makes navigating some web pages faster, easier, and more intuitive as PDF documents than they are as a website. The conversion into PDF also makes the printing of the web pages a more dependable and predictable event since the web pages are divided into standard page sizes. Here’s how it’s done. Connect your computer to the Internet and launch Acrobat. Then do one of the following: Choose File > Create PDF > From Web P
Searching PDFs over the Internet We discussed performing simple searches and creating and searching multiple PDF indexes in Chapter 7, “PDF Document Management.” Searches for, and through, PDFs can also occur over the Internet. Here’s how: Choose Edit > Search or simply click the Search tool . The Search PDF panel will appear (usually to the right of the Document panel). Click the Search PDFs On The Internet link located at the bottom of the Search panel. A second Search PDF panel will appear (Figure 10.8; look for the Powered By Google logo). Figure 10.8: The Search PDF panel Type in the word or phase for which you would like to search. Click the Search The Internet button . When you use the Search PDFs On The Internet capabilities, remember that you are searching PDFs located all over the Internet. There are millions of them out there, so it’s a good idea to use qualifiers to narrow your search. For instance if you are looking for information on Corvettes in the Omaha area, instead o
Using eBookseBooks, or electronic books, are documents that are intended to be viewed and used primarily on screen, rather than printed. Unlike web pages, which are typically static in their dimensions and formatting, eBooks can be formatted in a variety of ways and be viewed in a variety of formats depending upon the eBook reader being used. Adobe Acrobat and Adobe Reader can serve as eBook readers. They can also be used to manage eBooks through reflowing contents, adding comments, and sharing eBooks. One of the first steps to use these functions is to establish an eBook account with Adobe, because this will activate Acrobat’s eBook capabilities. Once you have activated your Adobe eBook account (which is free), you will be able to purchase and borrow eBooks, which you can open, read, and manage through Acrobat. Although the world of eBook publishing is still small compared with that of analog/paper book publishing, as our display system gains in quality and flexibility, eBooks will be
Using eBooks
Part III: Advanced Acrobat
Chapter List
Chapter 11: Preflighting PDFsAs you have seen throughout this book, PDF documents can be created and modified for a wide variety of uses. This inherent flexibility and specificity can result in a PDF being used for purposes other than the one for which it was originally intended. Preflighting allows you to check how well suited a PDF is for a particular use and in some cases correct some document problems without direct editing. Checking the Accessibility of Your PDFs Acrobat 6 offers two tools for checking how accessible your PDF documents are for use by visually impaired users and for eBook use. These accessibility-checking tools can check document structure as well as document content. You can perform either a Quick Check or a Full Check. Quick Accessibility Check and Adjustments Acrobat 6 allows you to run a Quick Check on the accessibility of your PDF. This check will look for document structure or the presence of tags. If tags are present, then your document will get a clean bill
Chapter 11: Preflighting PDFs
Preflighting PDFsAcrobat provides a sophisticated preflighting tool that allows you to check the content and structure of your PDF documents in a very detailed manner. This preflighting tool is most commonly used for checking PDF document contents for commercial printing, and there are separate preflight profiles and controls for PDF/X output. The tool can also be used to test the suitability of a PDF for other uses, through the use of custom preflighting profiles. Note The preflighting functions in Acrobat 6 are available only in Acrobat Professional. Running Preflight on PDFs Run through the following steps to preflight a PDF: Open the PDF you would like to preflight (here we will use a document called AmericanClassic.pdf, which is provided in the Chapter 11 folder on the companion CD). Choose Document > Preflight. The Preflight: Profiles window appears (Figure 11.5), which contains a list of preconfigured profiles that can be used to check for a wide range of document characteristi
PDF/X-Specific Preflighting and ModificationsBecause the PDF/X formatting is increasingly becoming an accepted and used standard for commercial printing, Acrobat 6 has added some PDF/X-specific preflighting tools. There are PDF/X profiles in the regular Preflight: Profiles window, and there is a set of PDF/X-specific tools as well. Here is how they function: Note It is a good idea to make a copy of any PDF file prior to applying any of these PDF/X-specific procedures. Open a PDF that you would like to verify meets the PDF/X-1a or PDF/X-3 standard, or open one that you want to modify to meet this standard. Select Document > Preflight. The Preflight: Profiles window appears (Figure 11.9). Figure 11.9: PDF/X profiles in the Preflight: Profiles window For PDF/X-oriented preflighting you can proceed in one of two ways. You can select the appropriate PDF/X Preflight profile from the standard list and click the Analyze button, as we did in the preceding section. Or you can instead click the
Third-Party Preflighting ToolsMany companies make PDF-oriented software, and although it isn’t possible to mention them all, there are two companies that, through the development of their PDF-related products, have made long-term and particularly important contributions to Acrobat’s capabilities and PDF workflow: Note I’ve included trial versions of both PitStop and FlightCheck on the companion CD. PitStop (Enfocus) PitStop has both PDF preflighting and editing capabilities. Although Acrobat 6 offers much-improved functions, PitStop’s tools are still welcome. PitStop has been a constant companion of mine, and numerous others, for many years of working with PDFs. If you need to preflight, and particularly edit PDF documents, I consider this a must-have tool. Enfocus makes this as a plug-in for Acrobat (both Mac and Windows) and offers a server-based version as well. They offer a range of capability levels. Visit them at www.enfocus.com. FlightCheck (Markzware) FlightCheck is by far and
Third-Party Preflighting Tools
Chapter 12: Editing PDFsAlthough PDF documents are not primarily intended to be used to construct and edit contents, we do in fact have extensive editing capabilities for PDFs. Indeed, the distilling process—converting a page-layout document to a PDF—includes and isolates each text and graphic component of a document. The result is that every part of a PDF document is selectable and editable. The question is often not “can we edit the PDF?” but rather “should we edit the PDF?” The isolation of each document component can make editing a slow and painful process. For instance, each word in a document is a separate document component so that the edited type does not reflow. However, in those cases where you do not have access to the original page-layout document, being able to edit the PDF can be a “bacon saver.” Editing tools and capabilities can be found both within Acrobat and in third-party software. Reducing and Simplifying PDFs The process of opening and manipulating a PDF document
Chapter 12: Editing PDFs
Reflowing (Changing the Order of) PDF ContentsReflowing the order in which a PDF document occurs is really necessary in only a couple of circumstances. Two common reasons for reflowing contents are: To adjust the order in which PDF document components are accessed by an eBook reader To adjust the order in which form fields and other tabbed objects are accessed In either case, it is advisable to have all of the structure in your PDF identified or “tagged” first. Open the PDF whose structure you would like to view and edit, then choose Advanced > Accessibility > Add Tags To Document. Once you have added tags to a document, you can use them for reordering tasks. Changing the Read Order The order in which file contents are accessed or processed is known as read order. Read order is very important in circumstances such as form fields, where the read order control the order in which the form fields will be navigated when a form user tabs through the form, or in the case of a eBook readers wh
Adding Alternative Text to Enhance AccessibilityIn addition to the enhanced accessibility functions we covered in Chapter 5, “Controlling Acrobat and Access to Your PDFs,” Acrobat lets you provide alternate text to take the place of content (such as a graphic or movie) so that the visually impaired can have access to a description that the Read Out Loud function can read. Here is how to add alternate text to an image: Open the file to which you would like to add alternate text (here I will again use my calibration order form). Choose View > Navigation Tabs > Tags to show the Tags tab (Figure 12.8). Figure 12.8: Viewing the document tags Expand the display of the tags content until you find the tag for the element to which you would like to add some alternate text. Here I’ll work with the BEFORE Calibration graphic. Click the tag for that content (here labeled Grayscale Photo Before Calibration) to select the tag. From the Tags tab’s Options menu, or from the context menu (right-click/C
Editing Text in PDFsAcrobat provides the ability to select and edit all text elements in a PDF document. Be aware, however, that this is not text editing as usual. During the distilling process, each word is isolated as a separate document item so that text copy no longer flows as it does in a standard page layout document. As a result, text editing can be a slow and cumbersome process. This is why Adobe specifically refers to its built-in editing tools as text and graphic TouchUp tools. But if all you have is the PDF, it’s nice to at least have the editing option. Here is how text editing is accomplished: Open and save a copy of the PDF document you would like to edit. Here I will use the American Classic document from Chapter 11. Note It is always a good idea to work on a copy of the PDF when you are editing. Display the Advanced Editing tools (by selecting Advanced Editing Toolbar from the Advanced Editing icon of the main toolbar palette). From the right end of the Advanced Editin
Editing Objects in PDFs Acrobat allows you to edit whole objects in a PDF files as well as type characteristics. Objects include any elements within a PDF page, such as graphics, lines, borders, and even type objects. Moving Objects To move an object around in your PDF file, follow these steps: Select the TouchUp Object tool . Click the object you would like to move. Here I will select the Type Object containing the “American Classics” headline. A thin blue (bounding box) line will surround the selected object. Note Note that when I selected this Headline text object, the small “Volume,” “Number,” and “Date” copy was selected as well. Similar local objects are often grouped together in the distilling process. Click within the bounding box, and drag the object to whatever new position you like. Editing Object Contents You can edit the content of individual objects by accessing an appropriate application through Acrobat. Here’s how: Select the object you would like to edit. Right-click/
Opening and Editing PDFs in Illustrator Since a PDF document is really a special version of a PostScript file, it can be opened and edited in Adobe Illustrator, which is essentially a drawing program that can open and edit PostScript-based objects. Note Any pixel-based graphic will behave as if it had been placed in Illustrator, so any significant editing of these graphics should be performed in Photoshop. Be sure you make a copy of your PDF before you open it in Illustrator, because any changes to the document, either during opening in Illustrator or through editing in Illustrator once it is opened, are saved back into the original PDF. Here is how it works: Make a copy of the PDF you intend to open in Illustrator. Here I will open a copy of the American Classic document from Chapter 11 to edit the chicken graphic. Launch Illustrator and choose File > Open. Select the PDF copy you made in Step 1 and click Open. In the untitled page-selection window that appears, select the PDF docume
Third-Party PDF Editing Tools While Acrobat provides some basic editing capabilities, if you need to regularly open and perform extensive edits to multiple objects within numerous PDF documents, then you should consider acquiring a third-party extension designed specifically for this purpose. There are numerous editing plug-ins for Acrobat, but the one with which I am most familiar and have had much success is PitStop from Enfocus. PitStop provides a wide and deep range of global, page-based, and individual-object editing tools, including a complete preflighting and correction tool set, automation functions, a certification tool for prepress and PDF/X standards, and even a server-based versions of its tools. If you need to edit a lot of PDFs, get PitStop. I’ve included a trial copy of this software on the book’s companion CD.
Third-Party PDF Editing Tools
Chapter 13: Outputting PDFs and Their ContentsPDF documents and their components can be output from Acrobat and/or imported into other applications in a variety of ways. You can print PDF documents, or you can export them in a wide variety of file formats and even open them in other applications. You can also copy and paste text and graphic elements or export them. In addition, you can import graphic elements into other applications such as Photoshop. Previewing PDF Prints Acrobat 6 offers useful print preview capabilities, including several commercial print previews that allow you to preview separated colors and even simulate how documents will look on different types of papers. At any time before or during the printing process, you can ask Acrobat to provide you with an on-screen preview of what your document will look like when it prints. The first step in getting an accurate preview is to tell Acrobat what the print conditions will be. Here’s how it works: Open the document you wan
Chapter 13: Outputting PDFs and Their Contents
Printing PDFs PDF documents can be printed out of Acrobat with many variations. The print options available depend upon the printer driver you select because each device supports different types of output. Many desktop non-PostScript printers, for instance, support only composite printing and no separations. Here I will use the Adobe PDF printer driver, because it includes a wide range of options, to demonstrate the printing process, and I will discuss some common variations along the way. As I proceed, I’ll focus on the print variables that are of special interest to printing PDF documents and provide brief comments on standard printing choices. Choose File > Print. The Print dialog appears (Figure 13.2). Figure 13.2: Acrobat’s main Print dialog The first step in this dialog is to select a printer driver. This is a critical initial step because the printer driver you select will determine which print capabilities and variables will be available. From the list of available drivers (her
Importing and Exporting PDF Documents and ContentsThere is a wide variety of tools and methods for moving contents, including text and graphic components, into and out of PDF documents. Following are some of the more useful tools and techniques. Changing the Format of PDF Documents Because a PDF document is a form of PostScript, you can change it into a wide variety of file formats for use in various circumstances and by various applications. File Formats The concept of file formats is easily understood if you divide any document into two parts: its contents and the container that holds those contents. Contents are document elements such as text and graphics. File formats are the container into which you place your document contents. You employ different file formats (containers) for different uses. A PDF is one file format, and a PostScript file format is another. Both may have essentially the same content stored in different containers bound for different uses. A PDF document can be
Working with PDFs in PhotoshopIn Chapter 12 we discussed using Illustrator as a PDF editing tool. Although Photoshop is not strictly speaking a PDF editing tool (because Photoshop works with pixels rather than PostScript data), there is a good deal of useful functionality among Acrobat, PDF files, and Photoshop. Following are some of the key tools and techniques for using Photoshop and PDF documents together. Adding Notes to Photoshop Images Just as in Acrobat, you can add a note or PDF-like note comment (known as an annotation in some versions of Photoshop) to any Photoshop image. Then when you save this image out of Photoshop as a PDF (which we’ll do in the next section), you can open the comment/annotation and use it in Acrobat just like any other note-commented PDF file: In Photoshop, open the image on which you would like to comment. Here I will use a photograph I took in the Yukon to which I have added some text in Photoshop. Click the Notes tool to select it (or simply type N).
Chapter 14: Automating Acrobat TasksAcrobat offers a number of automation functions to help make repetitive tasks proceed with greater speed and fewer mistakes. Acrobat automation tools include batch functions, page and document functions, and access to JavaScript. Running Batch Sequences Batch functions are sequences of processes or commands that are applied to multiple documents. Batch processing can relieve repetitive drudgery and save you time. Here is how to make Acrobat’s batch sequences work for you: To begin a batch processing session, it is a good idea to gather all the PDF documents on which you would like to perform a batch sequence and place them in one folder. In Acrobat, choose Advanced > Batch Processing. The Batch Sequences dialog appears (Figure 14.1). This contains a default list of batch sequences that can be run. Figure 14.1: Control your batch sequences from this dialog. Select one of the batch sequences listed in the right pane. Here I have selected the Create Pag
Chapter 14: Automating Acrobat Tasks
Creating Custom Batch SequencesAny task or sequence of tasks that you perform regularly is a candidate for creating and using a batch function. Here is how to create your own batch sequence: Choose Advanced > Batch Processing; the Batch Sequences dialog (shown back in Figure 14.1) appears. Click the New Sequence button. In the Name Sequence dialog (Figure 14.4), type in the name of the sequence you would like to create, and then click OK. Figure 14.4: Name your sequence and click OK. The Batch Edit Sequence dialog appears (Figure 14.5); click the Select Commands button. Figure 14.5: The Batch Edit Sequence dialog A list of all the available Acrobat commands appears in the Edit Sequence dialog (Figure 14.6). In the left pane, select a command you want to include in your batch sequence (here, I first added Rotate Pages), and then click the Add button. That command will appear in the list on the right. Figure 14.6: The Edit Sequence dialog To set up the exact operation of a command within
Creating Automatic Events with Actions Another type of automation that Acrobat supports is an event (known as an action) that automatically occurs when it is triggered by some other event (known as the trigger). For instance, you could have a sound or movie play whenever a specific page is opened. There are literally an unlimited number of events or actions that can be defined. Once you make your first action, you will have all sorts of ideas about how to use them. As an example, let’s make a sound play every time someone opens a specific document page: Click the Pages tab to activate the thumbnail views of your document. Click the thumbnail of the page to which you would like to add an action. Choose Options > Page Properties (or Control+click/right-click and choose Page Properties). Click the Actions tab (Figure 14.10), where you define the combination of trigger and action. In this case, do the following: Click the Select Trigger menu and choose Page Open. Click the Select Action me
Chapter 1: Acrobat Parts and Workflow
Chapter 2: Creating Pre-PDF Documents
Chapter 3: Creating Quality PostScript Files
Chapter 4: Creating the PDF You Want
Chapter 5: Controlling Acrobat and Access to Your PDFs
Chapter 6: Using Acrobat and Navigating PDFs
Chapter 7: PDF Document Management
Chapter 8: Building Presentations and Forms
Chapter 9: Collaborative Publishing and Interactivity
Chapter 10: Acrobat E-mail, eBook, and Web Features
Chapter 11: Preflighting PDFs
Chapter 12: Editing PDFs
Chapter 13: Outputting PDFs and Their Contents
Chapter 14: Automating Acrobat Tasks
Chapter 2: Creating Pre-PDF Documents
Chapter 3: Creating Quality PostScript Files
Chapter 4: Creating the PDF You Want
Chapter 6: Using Acrobat and Navigating PDFs
Chapter 2: Creating Pre-PDF Documents
Chapter 3: Creating Quality PostScript Files
Chapter 4: Creating the PDF You Want
Chapter 5: Controlling Acrobat and Access to Your PDFs
Chapter 6: Using Acrobat and Navigating PDFs
Chapter 7: PDF Document Management
Chapter 8: Building Presentations and Forms
Chapter 9: Collaborative Publishing and Interactivity
Chapter 10: Acrobat E-mail, eBook, and Web Features
Chapter 11: Preflighting PDFs
Chapter 12: Editing PDFs
Chapter 13: Outputting PDFs and Their Contents
Chapter 14: Automating Acrobat Tasks
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