Project Management All-in-One For Dummies®

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Table of Contents

1. Cover
2. Introduction
   1. About This Book
   2. Foolish Assumptions
   3. Icons Used in This Book
   4. Beyond the Book
   5. Where to Go from Here
3. Book 1: In the Beginning: Project Management Basics
   1. Chapter 1: Achieving Results with Project Management
      1. Determining What Makes a Project a Project
      2. Defining Project Management
      3. Knowing the Project Manager’s Role
   2. Chapter 2: Involving the Right People
      1. Understanding Your Project’s Stakeholders
      2. Developing a Stakeholder Register
      3. Determining Whether Stakeholders Are Drivers, Supporters, or Observers
      4. Displaying Your Stakeholder Register
      5. Confirming Your Stakeholders’ Authority
      6. Assessing Your Stakeholders’ Power and Interest
   3. Chapter 3: Developing Your Game Plan
      1. Divide and Conquer: Breaking Your Project into Manageable Chunks
      2. Creating and Displaying Your Work Breakdown Structure
      3. Identifying Risks While Detailing Your Work
      4. Documenting What You Need to Know about Your Planned Project Work
4. Book 2: Steering the Ship: Planning and Managing a Project
   1. Chapter 1: You Want This Project Done When?
      1. Picture This: Illustrating a Work Plan with a Network Diagram
      2. Analyzing a Network Diagram
      3. Working with Your Project’s Network Diagram
      4. Developing Your Project’s Schedule
      5. Estimating Activity Duration
      6. Displaying Your Project’s Schedule
   2. Chapter 2: Starting Your Project Team Off on the Right Foot
      1. Finalizing Your Project’s Participants
      2. Developing Your Team
      3. Laying the Groundwork for Controlling Your Project
      4. Hear Ye, Hear Ye! Announcing Your Project
      5. Setting the Stage for Your Post-Project Evaluation
   3. Chapter 3: Monitoring Progress and Maintaining Control
      1. Holding the Reins: Project Control
      2. Establishing Project Management Information Systems
      3. Putting Your Control Process into Action
      4. Reacting Responsibly When Changes Are Requested
   4. Chapter 4: Bringing Your Project to Closure
      1. Staying the Course to Completion
      2. Handling Administrative Issues
      3. Providing a Smooth Transition for Team Members
      4. Surveying the Results: The Post-Project Evaluation
5. Book 3: Helping Out: Using Tools on a Project
   1. Chapter 1: Considering Checklists and Templates
      1. Using Checklists Properly
      2. Understanding Checklist Types
      3. Trying Templates
      4. Reviewing Project Structure
   2. Chapter 2: The Key Documents for Managing a Project
      1. Kicking Off
      2. Project Planning
      3. Controlling a Project
      4. Thinking About What You Need
   3. Chapter 3: Working with Microsoft Project 2019
      1. Connecting Project 2019 to Project Management
      2. Getting to Know You
      3. An Updated Feature: Tell Me What You Want to Do
   4. Chapter 4: Surveying Cool Shortcuts in Project 2019
      1. Task Information
      2. Resource Information
      3. Frequently Used Functions
      4. Subtasks
      5. Quick Selections
      6. Fill Down
      7. Navigation
      8. Hours to Years
      9. Timeline Shortcuts
      10. Quick Undo and Repeat
6. Book 4: A New Method: Agile Project Management
   1. Chapter 1: Applying the Agile Manifesto and Principles
      1. Understanding the Agile Manifesto
      2. Outlining the Four Values of the Agile Manifesto
      3. Defining the 12 Agile Principles
      4. Adding the Platinum Principles
      5. Seeing Changes as a Result of Agile Values
      6. Taking the Agile Litmus Test
   2. Chapter 2: Defining the Product Vision and Product Roadmap
      1. Agile Planning
      2. Defining the Product Vision
      3. Creating a Product Roadmap
      4. Completing the Product Backlog
   3. Chapter 3: Planning Releases and Sprints
      1. Refining Requirements and Estimates
      2. Release Planning
      3. Preparing for Release
      4. Sprint Planning
   4. Chapter 4: Working throughout the Day
      1. Planning Your Day: The Daily Scrum
      2. Tracking Progress
      3. Understanding Agile Roles in the Sprint
      4. Creating Shippable Functionality
      5. Implementing Information Radiators
      6. Wrapping Up at the End of the Day
   5. Chapter 5: Showcasing Work, Inspecting, and Adapting
      1. The Sprint Review
      2. The Sprint Retrospective
7. Book 5: A Popular Agile Approach: Running a Scrum Project
   1. Chapter 1: The First Steps of Scrum
      1. Getting Your Scrum On
      2. The Power in the Product Owner
      3. Why Product Owners Love Scrum
      4. The Company Goal and Strategy: Stage 1
      5. The Scrum Master
      6. Common Roles Outside Scrum
   2. Chapter 2: Planning Your Project
      1. The Product Roadmap: Stage 2
      2. Breaking Down Requirements
      3. Your Product Backlog
      4. Product Backlog Common Practices
   3. Chapter 3: The Talent and the Timing
      1. The Development Team
      2. Getting the Edge on Backlog Estimation
      3. Your Definition of Done
      4. Common Practices for Estimating
   4. Chapter 4: Release and Sprint Planning
      1. Release Plan Basics: Stage 3
      2. Sprinting to Your Goals
      3. Planning Your Sprints: Stage 4
      4. Your Sprint Backlog
   5. Chapter 5: Getting the Most Out of Sprints
      1. The Daily Scrum: Stage 5
      2. The Team Task Board
      3. The Sprint Review: Stage 6
      4. The Sprint Retrospective: Stage 7
   6. Chapter 6: Inspect and Adapt: How to Correct Your Course
      1. The Need for Certainty
      2. The Feedback Loop
      3. Transparency
      4. Antipatterns
      5. External Forces
      6. In-Flight Course Correction
      7. Testing in the Feedback Loop
      8. A Culture of Innovation
8. Book 6: The Next Level: Enterprise Agility
   1. Chapter 1: Taking It All In: The Big Picture
      1. Defining Agile and Enterprise Agility
      2. Achieving Enterprise Agility in Three Not-So-Easy Steps
   2. Chapter 2: Sizing Up Your Organization
      1. Committing to Radical Change
      2. Understanding What Culture Is and Why It’s So Difficult to Change
      3. Identifying Your Organization’s Culture Type
      4. Laying the Groundwork for a Successful Transformation
   3. Chapter 3: Driving Organizational Change
      1. Choosing an Approach: Top-Down or Bottom-Up
      2. Driving Change from Top to Bottom with the Kotter Approach
      3. Driving a Grassroots Change: A Fearless Approach
      4. Overcoming Obstacles Related to Your Organization’s Culture
   4. Chapter 4: Putting It All Together: Taking Steps toward an Agile Enterprise
      1. Step 1: Identifying Your Organization’s Culture
      2. Step 2: Listing the Strengths and Challenges with Changing Your Culture
      3. Step 3: Selecting the Best Approach to Organizational Change Management
      4. Step 4: Training Managers on Lean Thinking
      5. Step 5: Starting a Lean-Agile Center of Excellence (LACE)
      6. Step 6: Choosing a High-Level Value Stream
      7. Step 7: Assigning a Budget to the Value Stream
      8. Step 8: Selecting an Enterprise Agile Framework
      9. Step 9: Shifting from Detailed Plans to Epics
      10. Step 10: Respecting and Trusting Your People
9. Book 7: Making It Official: PMP Certification
   1. Chapter 1: Introducing the PMP Exam
      1. Going Over the PMP Exam Blueprint
      2. Digging into the Exam Domains
      3. Applying for and Scheduling the Exam
      4. Taking the Exam
      5. Preparing for the Exam
   2. Chapter 2: It’s All about the Process
      1. Managing Your Project Is a Process
      2. Understanding Project Management Process Groups
      3. Before the Project Begins
      4. The Ten Knowledge Areas
      5. Mapping the Processes
   3. Chapter 3: Reviewing the PMI Code of Ethics and Professional Conduct
      1. Beginning with the Basics of the Code
      2. Responsibility
      3. Respect
      4. Fairness
      5. Honesty
      6. Keeping Key Terms in Mind
10. Index
11. About the Authors
12. Advertisement Page
13. Connect with Dummies
14. End User License Agreement

List of Tables

1. Book 1 Chapter 2
   1. TABLE 2-1 Involving Drivers in the Different Project Phases
   2. TABLE 2-2 Involving Supporters in the Different Project Phases
   3. TABLE 2-3 Involving Observers in the Different Project Phases
2. Book 1 Chapter 4
   1. TABLE 1-1 Immediate Predecessors for Figure 1-2
   2. TABLE 1-2 Activities for Your Picnic at the Lake
   3. TABLE 1-3 Predecessor Relationships for Your Picnic
3. Book 3 Chapter 3
   1. TABLE 3-1 Project Variables
4. Book 4 Chapter 1
   1. TABLE 1-1 Individuals and Interactions Versus Processes and Tools
   2. TABLE 1-2 Identifying Useful Documentation
   3. TABLE 1-3 Customer Dissatisfaction and How Agile Might Help
   4. TABLE 1-4 Contrasting Historical Project Management with Agile Product Managemen...
5. Book 4 Chapter 3
   1. TABLE 3-1 Decomposing a Requirement
6. Book 4 Chapter 4
   1. TABLE 4-1 Common Roadblocks and Solutions
7. Book 7 Chapter 2
   1. TABLE 2-1 Initiating Processes, Activities, and Outputs
   2. TABLE 2-2 Planning Processes, Activities, and Outputs
   3. TABLE 2-3 Executing Processes, Activities, and Outputs
   4. TABLE 2-4 Monitoring and Controlling Processes, Activities, and Outputs
   5. TABLE 2-5 Closing Processes, Activities, and Outputs
   6. TABLE 2-6 Project Management Process Groups and Knowledge Areas

List of Illustrations

1. Book 1 Chapter 1
   1. FIGURE 1-1: The relationship between the three main components of a project.
   2. FIGURE 1-2: The five project-management process groups that support the four pr...
2. Book 1 Chapter 2
   1. FIGURE 2-1: The beginning of a sample stakeholder register for an annual blood ...
   2. FIGURE 2-2: A sample stakeholder register format.
   3. FIGURE 2-3: Involving stakeholders with different levels of power and interest ...
3. Book 1 Chapter 3
   1. FIGURE 3-1: Developing a work breakdown structure.
   2. FIGURE 3-2: The hierarchy of deliverables and activities for surveying people t...
   3. FIGURE 3-3: A product component scheme for a WBS for preparing to open a commun...
   4. FIGURE 3-4: A functional scheme for a WBS for preparing to open a community-bas...
   5. FIGURE 3-5: A useful scheme for identifying your WBS components.
   6. FIGURE 3-6: The components of an activity code.
   7. FIGURE 3-7: Drawing your WBS in the organization-chart format.
   8. FIGURE 3-8: Drawing your WBS in the indented-outline format.
   9. FIGURE 3-9: Drawing your WBS in the combined organization-chart and indented-ou...
   10. FIGURE 3-10: Drawing your WBS in the bubble-chart format.
4. Book 2 Chapter 1
   1. FIGURE 1-1: The three symbols in an activity-on-node network diagram.
   2. FIGURE 1-2: An example of a network diagram.
   3. FIGURE 1-3: An example of a network diagram with earliest and latest start and ...
   4. FIGURE 1-4: Starting your picnic-at-the-lake network diagram.
   5. FIGURE 1-5: Continuing your picnic-at-the-lake network diagram.
   6. FIGURE 1-6: The completed picnic-at-the-lake network diagram.
   7. FIGURE 1-7: Getting gas at the full-service island and cash at the nearby ATM.
   8. FIGURE 1-8: Making sandwiches while driving to the lake.
   9. FIGURE 1-9: Getting gas at the full-service island while getting cash at the ne...
   10. FIGURE 1-10: Getting to your picnic at the lake in 45 minutes.
   11. FIGURE 1-11: Reducing duration by subdividing activities.
   12. FIGURE 1-12: Representing your picnic-at-the-lake schedule in a combined milest...
   13. FIGURE 1-13: Representing your picnic-at-the-lake schedule in a combined WBS, r...
   14. FIGURE 1-14: Representing your picnic-at-the-lake schedule in an Interface Gant...
5. Book 2 Chapter 2
   1. FIGURE 2-1: A typical work-order agreement.
6. Book 2 Chapter 3
   1. FIGURE 3-1: A combined activity and milestone report.
   2. FIGURE 3-2: A progress Gantt chart.
   3. FIGURE 3-3: A typical weekly time sheet.
   4. FIGURE 3-4: A labor report.
   5. FIGURE 3-5: A cost report.
7. Book 3 Chapter 3
   1. FIGURE 3-1: What you see when you open Project 2019.
   2. FIGURE 3-2: A blank project.
   3. FIGURE 3-3: The File Ribbon tab menu.
   4. FIGURE 3-4: The Task Ribbon tab.
   5. FIGURE 3-5: The Resource Ribbon tab.
   6. FIGURE 3-6: The Report Ribbon tab.
   7. FIGURE 3-7: The Project Ribbon tab.
   8. FIGURE 3-8: The View Ribbon tab.
   9. FIGURE 3-9: The Format Ribbon tab.
   10. FIGURE 3-10: Keeping your Ribbon visible.
   11. FIGURE 3-11: Customizing the Quick Access toolbar.
   12. FIGURE 3-12: The Timeline.
   13. FIGURE 3-13: The Status bar.
   14. FIGURE 3-14: A search for “critical path.”
8. Book 3 Chapter 4
   1. FIGURE 4-1: The Task Information dialog box.
   2. FIGURE 4-2: The Resource Information dialog box.
   3. FIGURE 4-3: Contextual menu.
   4. FIGURE 4-4: Adding tasks to the Timeline.
9. Book 4 Chapter 1
   1. FIGURE 1-1: Traditional project opportunity for change.
   2. FIGURE 1-2: Charts and graphs for providing transparency.
10. Book 4 Chapter 2
    1. FIGURE 2-1: Traditional planning versus agile planning.
    2. FIGURE 2-2: Stages of agile planning and execution with the Roadmap to Value.
    3. FIGURE 2-3: The product vision statement as part of the Roadmap to Value.
    4. FIGURE 2-4: Expansion of Moore’s template for a vision statement.
    5. FIGURE 2-5: The product roadmap as part of the Roadmap to Value.
    6. FIGURE 2-6: Features grouped by themes.
    7. FIGURE 2-7: Product roadmap with ordered requirements.
    8. FIGURE 2-8: Product backlog items sample.
11. Book 4 Chapter 3
    1. FIGURE 3-1: Card-based user story example.
    2. FIGURE 3-2: Sample user stories.
    3. FIGURE 3-3: User story decomposition guidelines.
    4. FIGURE 3-4: A deck of estimation poker cards.
    5. FIGURE 3-5: Story sizes as T-shirt sizes and their Fibonacci numbers.
    6. FIGURE 3-6: Release planning as part of the Roadmap to Value.
    7. FIGURE 3-7: Sample release plan.
    8. FIGURE 3-8: Operational support scrum team model.
    9. FIGURE 3-9: Sprint planning as part of the Roadmap to Value.
    10. FIGURE 3-10: Sprint backlog example.
    11. FIGURE 3-11: Ratio of sprint planning meeting to sprint length.
12. Book 4 Chapter 4
    1. FIGURE 4-1: The sprint and the daily scrum in the Roadmap to Value.
    2. FIGURE 4-2: Sample sprint backlog.
    3. FIGURE 4-3: A burndown chart.
    4. FIGURE 4-4: Profiles of burndown charts.
    5. FIGURE 4-5: Sample task board.
    6. FIGURE 4-6: User story verification.
13. Book 4 Chapter 5
    1. FIGURE 5-1: The sprint review in the Roadmap to Value.
    2. FIGURE 5-2: Agile project feedback loops.
    3. FIGURE 5-3: Ratio of sprint review meeting to sprint length.
    4. FIGURE 5-4: The sprint retrospective in the Roadmap to Value.
    5. FIGURE 5-5: Ratio of sprint retrospective meeting to sprint length.
14. Book 5 Chapter 1
    1. FIGURE 1-1: The vision statement is Stage 1 of the Roadmap to Value.
15. Book 5 Chapter 2
    1. FIGURE 2-1: The product roadmap is Stage 2 in the Roadmap to Value.
    2. FIGURE 2-2: An example product roadmap broken down by quarters.
    3. FIGURE 2-3: Decomposition levels.
    4. FIGURE 2-4: The product backlog is your project’s ordered to-do list.
    5. FIGURE 2-5: A format for writing user stories.
    6. FIGURE 2-6: A completed index card.
16. Book 5 Chapter 3
    1. FIGURE 3-1: Estimation poker cards for estimating the amount of effort required...
    2. FIGURE 3-2: Fist of five is an efficient way of finding consensus in many situa...
    3. FIGURE 3-3: Affinity estimating uses T-shirt sizes for story sizes and gives ea...
17. Book 5 Chapter 4
    1. FIGURE 4-1: Stage 3 of the Roadmap to Value is the release plan.
    2. FIGURE 4-2: A typical release plan with the release goal and date and an option...
    3. FIGURE 4-3: Applying the Pareto Principle (80/20 rule) to scrum.
    4. FIGURE 4-4: Backlog priority matrix.
    5. FIGURE 4-5: The one-week sprint life cycle.
    6. FIGURE 4-6: Sprint burndown chart.
    7. FIGURE 4-7: A sprint backlog is a key scrum artifact.
    8. FIGURE 4-8: Prioritization within a sprint.
18. Book 5 Chapter 5
    1. FIGURE 5-1: The daily scrum is an integral aspect of the sprint and Stage 5 in ...
    2. FIGURE 5-2: A team task board.
    3. FIGURE 5-3: The sprint review is a scrum event and Stage 6 of the Roadmap to Va...
    4. FIGURE 5-4: Multiple layers of feedback exist in a typical scrum project.
    5. FIGURE 5-5: The sprint retrospective, the seventh and final stage in the Roadma...
19. Book 5 Chapter 6
    1. FIGURE 6-1: The Cone of Uncertainty.
    2. FIGURE 6-2: The feedback process.
    3. FIGURE 6-3: A flight path.
20. Book 6 Chapter 1
    1. FIGURE 1-1: The change sweet spot.
    2. FIGURE 1-2: The three levels of agility.
21. Book 6 Chapter 2
    1. FIGURE 2-1: Three levels of assumptions about organizational culture.
    2. FIGURE 2-2: Four organizational culture types.
22. Book 6 Chapter 3
    1. FIGURE 3-1: Kotter’s eight-step change model.
    2. FIGURE 3-2: A dual operating system.
    3. FIGURE 3-3: The top challenges in an agile transformation.
23. Book 6 Chapter 4
    1. FIGURE 4-1: A SWOT diagram of your company’s culture.
    2. FIGURE 4-2: Characteristics of the top enterprise agile frameworks.
24. Book 7 Chapter 2
    1. FIGURE 2-1: Process group interactions.
    2. FIGURE 2-2: Project life cycle and process groups.

Guide

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