Title
Introduction
What’s in This Book, Anyway?
What Makes This Book Special
Foolish Assumptions
Conventions Used in This Book
Icons Used in This Book
Good Luck, Reader!
Book I : Getting Started in PowerPoint
Chapter 1: Introducing PowerPoint
PowerPoint Slides
Some PowerPoint Jargon
PowerPoint as a Communication Tool
A Whirlwind Tour of PowerPoint
Chapter 2: PowerPoint Nuts and Bolts
Starting PowerPoint
Creating a New Presentation
Saving Your Presentation Files
Opening and Closing Presentations
Entering the Document Properties
Understanding the New PowerPoint XML Format
Shortcut Commands Worth Knowing
Chapter 3: Finding Your Way around the PowerPoint Screen
A Brief Geography Lesson
Knowing Your Way around the New PowerPoint Interface
Zooming In, Zooming Out
Getting a Better View of Your Work
Hiding and Displaying the Slides Pane and Notes Pane
Displaying, Hiding, and Reading the Ruler
Chapter 4: Planning Ahead for a Solid Presentation
Formulating Your Presentation
Designing Your Presentation
Delivering Your Presentation
Book II : Building Your Presentation
Chapter 1: Inserting and Handling Slides
Understanding How Slides Are Constructed
Creating New Slides for Your Presentation
Selecting a Different Layout for a Slide
Changing the Size and Orientation of Slides
Displaying Slides So That You Can Manipulate Them
Selecting, Moving, and Deleting Slides
Hidden Slides for All Contingencies
Chapter 2: Handling Master Slides and Master Styles
Using Master Slides and Master Styles for a Consistent Design
Ground Rules for Handling Master Slides
Altering a Master Slide
Creating Another Slide Master
Restoring a Redesigned Presentation to Its Original State
Removing a Background Graphic from a Single Slide
Chapter 3: Handling Slide Backgrounds
Looking at Themes and Background Styles
Design Considerations
Making a Theme for Your Presentation
Creating Slide Backgrounds on Your Own
Changing the Background of a Single or Handful of Slides
Chapter 4: Entering the Text
Entering Text: The Basics
Normal/Outline View for Reading and Editing Text
Manipulating the Text
Changing the Look of Text
Quick Ways to Handle Case, or Capitalization
Entering Symbols, Foreign Characters, Quote Marks, and Dashes
Correcting Typos Automatically with the AutoCorrect Command
Finding and Replacing Text
Correcting Your Spelling Errors
Researching a Topic inside PowerPoint
Finding the Right Word with the Thesaurus
Working with Text Written in a Foreign Language
Translating Foreign-Language Text
Smart Tags, Smart Alecks
Chapter 5: Formatting Text on a Slide
Putting a Text Box on a Slide
Using a Shape as a Text Box
Selecting Text Boxes and Text Frames
Changing the Direction of Text
Controlling How Text Fits in Text Frames and Text Boxes
Positioning Text in Frames and Text Boxes
Handling Bulleted and Numbered Lists
Fine-Tuning the Text Layout
Putting Footers (and Headers) on Slides
Book III : Communicating with Tables, Charts, and Diagrams
Chapter 1: Constructing the Perfect Table
Talking Table Jargon
Creating a Table
Entering the Text and Numbers
Selecting Different Parts of a Table
Aligning Text in Columns and Rows
Merging and Splitting Cells
Laying Out Your Table
Formatting Your Table
Neat Table Tricks
Chapter 2: Putting a Chart on a Slide
A Mercifully Brief Anatomy Lesson
The Basics: Creating a Chart
Choosing the Right Chart
Providing the Raw Data for Your Chart
Changing a Chart’s Appearance
Saving a Chart as a Template so You Can Use It Again
Chart Tricks for the Daring and Heroic
Converting Old Charts to PowerPoint 2007 Charts
Troubleshooting a Chart
Chapter 3: Putting Diagrams on Slides
The Basics: Creating SmartArt Diagrams
Creating the Initial Diagram
Changing the Size and Position of a Diagram
Laying Out the Diagram Shapes
Handling the Text on Diagram Shapes
Changing a Diagram’s Direction
Choosing a Look for Your Diagram
Changing the Appearance of Diagram Shapes
Creating a Diagram from Scratch
Writing Equations with the Equation Editor
Book IV : Embellishing Your Slides with Graphics and Shapes
Chapter 1: Drawing Shapes, Lines, and Other Objects
The Basics: Drawing Lines and Shapes
Drawing Lines and Arrows
Connecting Shapes with Connectors
Drawing Rectangles, Ovals, Stars, and Other Shapes
Exchanging One Shape for Another
WordArt for Bending, Spindling, and Mutilating Text
Chapter 2: Managing and Manipulating Objects
The Basics: Manipulating Lines, Shapes, Art, Text Boxes, and Other Objects
Selecting Objects So That You Can Manipulate Them
Laying Out Objects with the Grid, Drawing Guides, and Rulers
Changing an Object’s Size
Changing an Object’s Proportions
Positioning Objects on a Slide
Copying Objects
When Objects Overlap: Choosing Which Appears above the Other
Rotating and Flipping Objects
Tricks for Aligning and Distributing Objects
Changing an Object’s Color, Outline Color, and Transparency
Putting a Third Dimension on an Object
Putting a Shadow on an Object
Grouping Objects to Make Working with Them Easier
Chapter 3: Decorating Slides with Graphics and Photographs
All about Picture File Formats
Choosing File Formats for Graphics
The All-Important Copyright Issue
Inserting a Graphic on a Slide
Touching Up a Graphic
Compressing Graphics to Save Disk Space
Using Graphics as Backgrounds
Putting Together a Photo Album
Using Microsoft Office Picture Manager
Chapter 4: Decorating Slides with Clip Art
What Is Clip Art?
Inserting a Clip-Art Image in a Slide
Tinkering with Clip Art’s Appearance
Handling Media Files with the Clip Organizer
Book V : Flash and Dash
Chapter 1: Taking Advantage of Transitions and Animations
Comparing Transitions and Animations
Showing Transitions between Slides
A Short but Sweet Animation Primer
The Quick Way to Animate a Slide
Advanced Techniques for Animating Slides
Playing Sounds along with Animations
Suggestions for Animating Slides
Chapter 2: Making Video Slides
Looking before You Leap
Placing Videos on Slides
Starting and Pausing a Video during a Presentation
Fine-Tuning a Video Presentation
Adding Spice to Your Video Presentation
Chapter 3: Making Sound and Music a Part of a Presentation
Ways to Include Sound in a Presentation
A Word about Sound File Formats
Using Sounds: A Precautionary Tale
Finding Sound Files on the Internet
Marking Slide Transitions with Sound
Inserting Sound Files in Presentations
Telling PowerPoint When and How to Play a Sound File
Starting, Pausing, and Resuming a Sound File
Recording a Voice Narration for PowerPoint
Book VI : Giving a Presentation
Chapter 1: Giving an In-Person Presentation
Rehearsing and Timing Your Presentation
Putting on the Finishing Touches
Showing Your Presentation
Drawing on Slides
Pointing with the Arrow
Making Use of Blank Screens
Customizing Shows for Particular Audiences
Chapter 2: Speaker Notes and Handouts
What Are Notes and Handouts?
All about Notes
Providing Handouts for Your Audience
Printing an Outline Version of Your Presentation
Printing Slides, Handouts, and Notes Pages
Chapter 3: Creating a Self-Running Presentation
Good Uses for Self-Running Presentations
Challenges of a Self-Running Presentation
Deciding How Long to Keep Slides On-Screen
Telling PowerPoint that Your Presentation Is Self-Running
Starting and Ending a Self-Running Presentation
Chapter 4: Creating a User-Run Presentation
What Is a User-Run Presentation?
Uses for User-Run Presentations
Challenges of a User-Run Presentation
Making Yours a User-Run Presentation
Action Buttons vs. Hyperlinks
Action Buttons for Going from Slide to Slide
Creating Hyperlinks
Making Sure That Your Presentation Doesn’t Stall
Chapter 5: Alternative Ways to Distribute Presentations
Putting On the Finishing Touches
Sending Your Presentation in an E-Mail Message
Packaging Your Presentation on a CD
Distributing Your Presentation to People Who Don’t Have PowerPoint
Saving Your Presentation as a Web Page
Book VII : PowerPoint for Power Users
Chapter 1: Customizing PowerPoint
Customizing the Quick Access Toolbar
Customizing the Status Bar
Changing Color Schemes
Chapter 2: Creating a Presentation Design for Your Company
Creating a Template for Your Presentation Designs
Making Your Company Colors Part of the Design
Making Your Company’s Fonts Part of the Design
Designing Your Template
Creating Slide Layouts for Your Template
Including Boilerplate Content in the Slide Design
Telling Co-Workers How to Use Your Template
Chapter 3: Collaborating with Others on a Presentation
Comments for Critiquing Others’ Work
Locking a Presentation with a Password
Sharing Slides in a Slide Library
Collaborating with Others Using SharePoint Services
Chapter 4: Linking and Embedding for Compound Presentations
What Is OLE, Anyway?
Embedding Data from Other Programs on a PowerPoint Slide
Linking a PowerPoint Slide to Data in Another File
Chapter 5: Automating Tasks with Macros
What Is a Macro?
Displaying the Developer Tab
Managing the Macro Security Problem
Running a Macro
Running a Macro from a Button on the Quick Access Toolbar
Installing Add-Ins